Program/Event Coordinator

Veeva Systems

full-time

Posted on: 10/3/2025

Location Type: Remote

Location: Remote • New Jersey • 🇺🇸 United States

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💰 $22 - $28 per hour

Junior

About the role

Database management - manage promotional educational programs within the proprietary system
Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines
Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements
Coordinate payment with venues/caterers and any other vendors
Frequent daily communication with sales representatives and faculty as needed
Review all venue contracts for accuracy/ensure customer compliance requirements are met
Ensuring all event materials are complete and accurate
Work closely with other team members to ensure successful execution of events
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage a high volume of events while also responding to emails and phone calls
Manage and monitor a high volume of emails daily.
Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)

High School diploma or equivalent; College Degree Preferred
1+ years experience in field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)
Pharmaceutical Speaker Bureau experience is a plus
Pharmaceutical Event Planning experience is a plus
Strong analytical and problem-solving skills
Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities
Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred
Located in PST or MST, or willing to work in those timezones.

Benefits

Tip: use these terms in your resume and cover letter to boost ATS matches.

database managementbudget managementevent planninganalytical skillsproblem-solving skillsfinancial calculationspivot tablesVLOOKUP

communication skillsetiquette skillsmultitaskingability to work in a fast-paced environment

High School diplomaCollege Degree