Corporate Director of Meetings & Events, Catering
Loews Hotels & Co
Chef
Travel Coordinator – Program/Event
Veeva Systems
full-time
Posted on:
Location Type: Remote
Location: Remote • Massachusetts • 🇺🇸 United States
Visit company websiteSalary
💰 $22 - $28 per hour
Job Level
JuniorMid-Level
About the role
- Booking travel - arrange and book travel for HCPs, including flights, hotels, ground transportation, etc.
- Itinerary Management- creating detailed, accurate travel itineraries and communicating them to the HCPs
- Compliance - ensuring all travel arrangements adhere to the company's travel policies, budget constraints, and industry regulations (e.g., visa/passport requirements, health advisories)
- Database management - manage promotional educational programs within the proprietary system
- Budget management - assisting customer representatives with their program planning budget to ensure they meet customer business rules and guidelines
- Frequent daily communication with sales representatives and faculty as needed
- Ensuring all event materials are complete and accurate
- Work closely with other team members to ensure successful execution of events and travel
- Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
- Effectively manage a high volume of events while also responding to emails and phone calls
- Manage and monitor a high volume of emails daily.
- Cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
Requirements
- High School diploma or equivalent; College Degree Preferred
- 1-2 years experience in field or related area (Travel Agency, Sales, Hospitality, Pharmaceutical, Medical Industry, and Customer Service)
- Pharmaceutical Speaker Bureau experience is a plus
- Pharmaceutical Event Planning experience is a plus
- Strong analytical and problem-solving skills
- Professional and clear oral and written communication and etiquette skills to successfully manage high phone and email volume
- Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating customer /company priorities
- Proficiency in MS Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP’s), and Gmail preferred
Benefits
- Medical, dental, vision, and basic life insurance
- Flexible PTO and company paid holidays
- Retirement programs
- 1% charitable giving program
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
itinerary managementdatabase managementbudget managementanalytical skillsproblem-solving skillsevent planningtravel bookingcompliance managementfinancial calculationsmultitasking
Soft skills
communication skillsprofessional etiquetteorganizational skillsteam collaborationadaptabilityattention to detailcustomer servicetime managementconfidentialitysensitivity
