Foundation for California Community Colleges

Registration Coordinator, Conferences and Events

Foundation for California Community Colleges

full-time

Posted on:

Location Type: Remote

Location: Remote • California • 🇺🇸 United States

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Salary

💰 $24 - $25 per hour

Job Level

JuniorMid-Level

About the role

  • Provide support for the Foundation for California Community Colleges Conferences & Events team
  • Create, manage, and update the Team Calendars, Department Manuals, shared folders, and all event-related record-keeping files and programs
  • Order, maintain, and manage the inventory tracker stock of event supplies
  • Assist with the collection and storage of event data to use for Dashboards and Year-End Reports
  • Manage the New Event Process: Adding the event to all calendars, creating a Google event folder, creating an ASANA project, adding the event to Salesforce, and maintaining throughout planning, adding to the Vision Resource Center (VRC) event calendar
  • Manage data through the entire registration process: launch registration, maintain registration process, enable waitlist, close registration, manage data for the event, and utilize data for timing of event
  • Manage on-site registration desk in use of OnArrival: greet and check in guests, process onsite payments, handle walk-in attendees, and answer questions
  • Management of all onsite volunteers – creating processes and documents for a smooth process onsite

Requirements

  • Minimum of 2 years related client-side work experience in conception to execution of event planning, conference services and logistics
  • Minimum of 2 years of experience supporting a team
  • Event Registration Experience (virtual and in-person)
  • Experience using CRM to track stakeholders lists; direct experience with Salesforce and/or Cvent is a plus
  • Any experience in an education or non-profit environment is preferred
  • Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships
  • Ability to organize event details such as catering, location, invite lists, special guests, technology set-up, and promotional materials
  • High proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana.
Benefits
  • Competitive compensation
  • Generous PTO
  • Holidays
  • Medical, dental, and vision plans
  • Flexible Spending Accounts
  • Health Savings Accounts (HSA)
  • Employee Assistance Program (EAP)
  • Wellness offerings
  • CalPERS retirement program
  • Optional 403(b) and 457 Retirement plans
  • Tuition reimbursement
  • Public Service Loan Forgiveness certified employer

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event planningevent registrationdata managementinventory managementlogistics managementreportingprocess management
Soft skills
interpersonal skillsprofessionalismintegrityrelationship buildingorganizational skills