USF Health

Customer Support

• Recruit and retain study subjects while coordinating their visits and managing data from their participation in research projects
• Comply with FDA and IRB guidelines and regulations
• Manage the division's major biorepository and maintain laboratory functions and safety

Research Support Specialist – Allergy Immunology

Administration

• Directs all administrative activities for the Department of Neurology, ensuring compliance with state and university rules and regulations.
• Accountable for department fiscal matters, including budget development, budget monitoring and financial reporting, purchasing decisions and processes, accounts payable processing, foundation support, clinic productivity, and revenue cycle operation activities at the department level.
• Prepares and presents budget for assigned divisions and monitors compliance of each cost center within the approved budget.
• Serves as an administrative representative for the unit on division, college, campus or university-wide or committees and work groups.
• Directs all administrative activities of the department in compliance with state, university, UMSA and USFTGP rules and regulations.
• Coordinates activities of the various divisions within the department.
• Serves on various committees and work groups within the Morsani College of Medicine and USF Health.
• Coordinates recruitment efforts with internal hiring managers, serving as the departmental liaison with central HR.
• Oversees the academic appointment process for faculty, house officers, fellows, and students in compliance with USF policy.
• Participates in department's strategic planning process by developing annual and long-term goals that align with the mission of the department, implements the strategies and action plans of each division, advises on actions to achieve success, and monitors progress.
• Participates in other key department projects as part of Neurology Executive Management Committee.
• Assists faculty members in obtaining and administering research grants.
• Oversees billing, collections, and tracking of accounts payable/receivable for clinical services.
• Oversees clinic operations and services including, but not limited to, clinic budgets, lab services, accreditation surveys, allied health staff, patient issues, medical records, and medical errors.
• Assists the Department Chair with coordinating and managing the faculty tenure and promotion process.
• Responsible for ensuring that FAR and PERT reports are completed and authorized in a timely fashion.
• Responsible for ensuring that annual faculty assignment and evaluation process completes according to the OFAA schedule.
• Performs other duties as assigned.

Department Administrator

Program Manager

• Plans, organizes, and manages the resources necessary to achieve clinical research project goals and objectives at a single site.
• Coordinates and performs patient clinical assessments for clinical trial visits for assigned clinical trial protocols including scheduling with vendors which may include other departments or outside facilities. This may include phlebotomy, sample processing, vitals, ECGs and other delegated clinical assessments per assigned protocols.
• Communicates as a site representative with study sponsors, third party vendors, clinical teams and patients to ensure all protocol required elements are being completed and collected within the defined windows.
• Ensures site compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends site monitoring meetings with sponsors.
• Manages the site research project databases, develops flowsheets and other study related documents, and completes source documents/case report forms.
• May provide guidance to other clinical research staff and support personnel.
• Makes recommendations of procedures in order to facilitate protocol compliance.
• Performs data entry and query resolution during the duration of each trial assigned.
• Serve as a resource for both internal and external customers and members of the community in regard to clinical research processes at the site

OPS Program Manager

• Provide administrative support within the USF Health Office of Research to various Morsani College of Medicine departments.
• Act as a primary contact between Principal Investigators and Sponsored Programs on the identification, development, review, submission and administration of grants and contracts.
• Support researchers by preparing budget projections, developing materials for compliance analysis, and advising concerning the review of proposals by Sponsored Programs.
• Provide guidance to researchers on administrative steps such as setting up accounts, reviewing and approving progress reports for the Principal Investigators and ensure timely submission of invoices and financial reports.

Unit Research Administrator

Risk

• managing and integrating the risk management program into the quality and safety activities of assigned clinical areas.
• collaborating with the clinical team to ensure adherence to all federal regulations and clinical policies
• systematically investigating all clinical incidents/accidents/events that could lead to patient or staff harm and/or financial loss
• ensuring all risk management activities are in compliance with industry standard risk management guidelines
• handling sensitive patient, legal and financial information

Healthcare Risk Manager

Manager

• Manage business support services and fulfill administrative and fiscal requirements for the Department of Pediatrics
• Administrative management of budgetary planning
• Financial analysis, payroll, fiscal and administrative compliance, asset tracking
• Reconcile workforce reports and clinical payroll to ensure compliance with updated compensation
• Create and maintain detailed records of USF Pediatrics assets both on the USF and UMSA side,
• Partner with central offices in UMSA and USF such as Human Resources, Central Finance, Clinical Budgeting, Sponsored Research
• Perform any other duties necessary for the business operations of the Pediatrics Finance Office

Research Support Specialist – Allergy Immunology

Department Administrator

OPS Program Manager

Unit Research Administrator

Healthcare Risk Manager

Fiscal and Business Manager