Vendor Operations Coordinator II
US Foods
full-time
Posted on:
Location Type: Remote
Location: Remote • Arizona • 🇺🇸 United States
Visit company websiteSalary
💰 $17 - $25 per hour
Job Level
JuniorMid-Level
About the role
- Collect and review documentation from Corporate or the division which allows the accurate setup of agreements/programs resulting in accurate vendor billings.
- Collect and review documentation from Corporate or the divisions for one off billings.
- Research program pricing to determine accurate invoicing to the vendor.
- Maintain and update existing agreements/programs due to additional product exclusions, new items, price/product changes, billing cycles, etc.
- Prepare documentation to support vendor repayments and deductions
- Research, resolve, and collect upon negative accounts payable findings
- Non-Trade Accounts Receivable reconciliation/application
- Act as a liaison between the division and internal departments as needed
- Categorize shared inbox or ticketing system by work unit and priority
- Utilize Standard Operating Procedures (SOPs), reference documents, and various lists to manage workload and communication with all applicable departments.
- Act as subject matter experts on process inquiries and procedure validation
- Collaborate with third-party providers to facilitate process reviews, address inquiries, conduct training sessions, and offer guidance and direction as needed.
- Demonstrate agility and cross-train across various areas within the department, ensuring versatility and adaptability to changing demands.
- Take responsibility for cross-training team members, fostering a culture of knowledge sharing and skill development.
- May include other duties, as assigned.
Requirements
- High School diploma or General Education Degree (GED) required
- Associates/Bachelor’s Degree preferred
- 2 years of experience in one of the following preferred: accounting, finance, pricing, auditing, or related field
- 1 year experience utilizing MS Office including Outlook (experience in a shared or collaborative inbox environment preferred)
- strong Excel skills for data manipulation (ability to utilize filters on large data sets, and create pivot tables, VLOOKUP, SUM, SUBTOTAL, COUNT, IF, CONCATENATE, TEXT) required
- Experience with contract analysis preferred
- Experience creating and/or utilizing macros preferred
- Experience with PeopleSoft/ CASIS (Customer and Supplier Incentive System)/ PRISM/ Tandem/ Discoverer/ ISR (Invoice Storage Retrieval) preferred
- Experience with loading exceptionally detailed entries into a database system preferred
- Experience in process or continuous improvement and the identification of waste preferred
- Demonstrate strong and proficient computer skills with the ability to work within multiple screens using various applications concurrently required
- Demonstrate effective verbal and written communication skills with the ability to adapt communication style to suit different audiences at various levels of the organization required
- Show algebraic, analytical, and problem-solving skills, business maturity, independent thinking, and the ability to work collaboratively required
- Demonstrate strong attention to detail and reliability to follow through on commitments required
- Ability to flex between multiple tasks without compromising accuracy required
- Ability to navigate through an ever-changing work environment required
- Ability to make independent decisions based on research required
- Ability and willingness to learn new systems and processes with basic training required
- Ability to learn and perform all job functions in a remote or virtual environment with minimal supervision required
- Ability to prioritize workload, meet critical deadlines, and work calmly under pressure required
- Ability to give and receive feedback, embrace a culture of continuous improvement, and work towards individual and department goals professionally.
- Ability to work extended or outside of standard business hours, including holidays, to support business needs or requirements and sometimes with short notice, may be required.
- May require occasional travel (<5%)
Benefits
- Full US Foods Benefits - DAY 1!
- medical
- dental
- vision
- 401K
- life insurance
- and much more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Exceldata manipulationVLOOKUPSUMSUBTOTALCOUNTIFCONCATENATETEXTcontract analysis
Soft skills
verbal communicationwritten communicationanalytical skillsproblem-solving skillsattention to detailreliabilityindependent thinkingcollaborationadaptabilitytime management
Certifications
High School diplomaGeneral Education Degree (GED)Associates DegreeBachelor’s Degree