Administrative Assistant

• Provide executive-level administrative support to multiple ORIED leaders as part of the Shared Administrative Services team
• Scheduling support: calendar/time management, scheduling meetings with multiple executive attendees, prioritizing requests, and monitoring schedules
• Meeting support: plan, coordinate, and manage logistics for internal and external meetings (in-person and virtual), including catering, room reservations, parking, and technology setup
• Travel support: plan and schedule travel, complete registrations and reservations, process travel reimbursements
• Communication support: draft correspondence, prepare agendas and itineraries, serve as point of contact for attendees
• Team support: coordinate routine tasks, database entry, report updates, and shared resource management
• General office support: liaise with RFA team on budgets, accounts, contracts, supplies, HR issues, and budget charge reviews
• Event planning and execution: identify/reserve venues, coordinate catering and transportation, manage audiovisual needs, and provide on-site event management
• Team improvement: analyze information, recommend process changes, and share best practices
• Other duties as assigned, including temporarily assuming additional administrative duties during vacancies

Administrative Coordinator

Administrative Assistant

Accounting, Administrative Assistant

Administrative Assistant

Office Manager II

Administrative Specialist