UBDS

People Operations

• **Key Responsibilities**
• **Pre-boarding and Onboarding**
• Coordinate pre-boarding activity to ensure a seamless and timely onboarding experience.
• Monitor and complete onboarding checklist alerts within BambooHR, ensuring all actions are accurately recorded.
• Update BambooHR with required personal and job information following offer acceptance.
• Launch onboarding workflows and assign relevant task lists.
• Conduct passport identification and Right to Work (RTW) checks in line with UK legislation.
• Initiate and monitor pre-employment screening via Experian, flagging discrepancies and uploading final reports to BambooHR.
• Set up learning accounts (e.g. iHASCO) and raise system access requests (e.g. FreshService, Kantata).
• Create candidate profiles in Kantata and liaise with IT Operations to ensure equipment readiness.
• Coordinate with the Security Controller regarding security clearance (SC) processes and transfers where applicable.
• Liaise with Capability Champions regarding new starter planning and office availability.
• Issue welcome communications five days prior to start date.
• Schedule onboarding sessions, introductory meetings with functional leads and project teams, and facilitate effective handover to delivery teams to ensure early productivity.
• **Probation Administration**
• Act as the primary administrative lead for all probation processes across the UBDS group.
• Ensure probation objectives are captured and recorded in a timely manner, liaising closely with Capability Champions and Functional Leads to confirm clear and measurable goals.
• Maintain regular contact with employees throughout their probation period to ensure key milestones and review points are scheduled and completed.
• Work closely with People Coaches and line managers to ensure alignment, documentation and timely decision-making.
• Coordinate and track probation review meetings, ensuring outcomes (confirmation, extension or termination of probation) are accurately recorded and communicated.
• Ensure that any probation extensions are formally documented, with revised objectives and review timelines clearly agreed and logged.
• Proactively monitor probation timelines to mitigate risk and ensure compliance with internal processes and employment obligations.
• **Day One Experience**
• Provide in-person onboarding support, including meet and greet.
• Distribute laptops and company merchandise.
• Facilitate office tours and informal introductions.
• Support initial laptop setup and IT readiness in collaboration with relevant teams.
• Coordinate onboarding logistics, supporting People team presentations.
• **People Team Operations**
• Manage and monitor the People team inbox, ensuring timely and professional responses.
• Maintain accurate and organised digital file management within Microsoft Teams and associated platforms.
• Support asset management processes, including tracking laptops, peripherals and company merchandise.
• Coordinate room bookings for onboarding and People-led sessions.
• Support People systems administration where appropriate.
• Assist with internal communications initiatives, including newsletters and engagement activities.
• Support ChatGPT audit and quality assurance activities.
• Document and maintain clear People processes and guidance to ensure consistency and continuity during team absence.
• Ensure all people administration is accurate, up to date and compliant, proactively identifying and mitigating risks across hiring, onboarding, probation and offboarding processes.
• **Offboarding**
• Action offboarding checklist items following initiation by the People Coach or line manager.
• Coordinate the return of client and UBDS group assets, confirming receipt and updating relevant stakeholders.
• Ensure accurate system updates and documentation to support compliant and efficient offboarding.

People Experience Coordinator

Data Engineer

• Architect Azure-native data solutions
• Write and review production-grade code
• Set engineering standards and patterns
• Guide teams while remaining deeply involved in delivery
• Design and implement Azure-native data architectures, including:
• - ADLS Gen2-based lakehouse platforms
• - Azure Databricks and/or Microsoft Fabric solutions
• - Azure Synapse and Azure SQL architectures
• - Event-driven pipelines using Event Hub and Service Bus
• Build and optimise robust data pipelines using Python, SQL, PySpark and Spark.
• Lead implementation of medallion/lakehouse models in production environments.
• Design hybrid batch and streaming ingestion patterns.
• Implement secure-by-design principles across:
• - Entra ID (Azure AD), RBAC and managed identities
• - Private endpoints and network isolation
• - Encryption and key management
• Develop Infrastructure as Code using Terraform and/or Bicep.
• Build and maintain CI/CD pipelines using Azure DevOps or GitHub Actions.
• Embed governance, lineage and metadata management using Microsoft Purview.
• Integrate AI capabilities into Azure data platforms, including:
• - Azure ML pipelines
• - Azure OpenAI / RAG architectures
• - Production-ready ML deployment patterns
• Conduct design reviews, code reviews and technical assurance across teams.
• Mentor engineers and elevate Azure data engineering standards across engagements.

People Experience Coordinator

Principal Data Engineer – Azure