Trulieve

Administration

• Coordinate current projects and workflow in support of the real estate team.
• Assist with transition to and implementation of property management software
• Support the coordination, organization, and execution of all real estate transaction activities and documents.
• Assist in managing real estate activity and gathering information on site data
• Utilize database of geographical research and mapping
• Act as liaison between the real estate team and other internal departments
• Maintain up-to-date tracking of all aspects of the deal making process including lease status, lease terms, projected opening dates, site contacts, lease expirations, renewals, and other such information and documents.
• Coordinate real estate obligations, including payments and insurance.
• Communication and follow-through with all tasks, assignments, and job duties in a timely manner
• Preparing correspondence and other documents.
• Organizing and maintaining documents in an electronic filing system.
• Coordinating and scheduling meetings and travel.

Real Estate Administrator

Accounts Receivable

• Manage Accounts Receivable, Credit and Collections
• Ensure timely and accurate invoicing for all billings and collection of receivables due.
• Manage cash application, making sure all cash receipts are applied properly and timely.
• Prepare internal reports to measure collection effectiveness index, AR Aging KPIs and DSO
• Ongoing review of accounts receivable and general ledger entries for appropriateness and discuss issues impacting integrity of financial data.
• Build on the current training programs to ensure high levels of customer satisfaction.
• Timely reconciliations to the GL
• Manage AR monthly close data to support financial reporting process.
• Manage bad debt write-offs and provide analysis of bad debt reserve calculation.
• Research process and reporting issues and propose corrective actions.
• Work with internal and external auditors and facilitate review of processes and outputs.
• Assist with special projects within department or as part of cross-functional teams.
• Follow company process and procedures and adhere to overall controls framework (SOX).
• Identify inefficiencies and accelerate process development to improve customer service and customer satisfaction.
• Preparation and review of periodic (daily, weekly, monthly, etc.) operational and financial metrics/results/trends.
• Maintain effective and cooperative working relationships with Customers and Sales, Finance/Accounting, IT, Legal.
• Monthly updates of overall AR aging for the company & worst offenders (10-20 accounts or over certain threshold).
• Timely audit requests confirmations
• Timely cash application and account reconciliation, overall understanding of status on accounts clean up as it may impact write offs.
• Revenue recognition concerns must be escalated in a timely manner.
• Collaboration and timely responses to cash reconciliation team(s) on any questions or concerns
• Provide guidance and assistance to staff that leads to proactive problem resolution.
• Establish in writing and effectively communicate job expectations and regularly provide feedback on subordinate performance.
• AR Roll forward, AR write offs allowance reserve calculation.
• Manage Customer Credit limits according to company Credit & Collections policy.
• Manage the relationship with 3rd party Collections Agencies

Accounts Receivable Manager

Ecommerce

• Lead and orchestrate complex digital commerce initiatives that span multiple systems, teams, and vendors.
• Merge strategic program leadership with hands-on technical delivery, ensuring seamless planning through production deployment.
• Manage stakeholder expectations, guide Scrum teams, and validate functionality in QA or Stage environments.
• Bridge the gap between Product, Engineering, and Business, ensuring all initiatives deliver measurable value, quality, and performance.
• Own delivery scope, schedule, and risk management for e-commerce initiatives across multiple domains and vendor partners.
• Coordinate cross-functional efforts across Product, QA, Tech Ops, and Development teams to ensure alignment and accountability.
• Oversee release readiness across Dev, QA, Stage, Pre-Prod, and Production environments.
• Serve as Scrum Master or Agile Facilitator for e-commerce delivery teams, leading relevant ceremonies.

Real Estate Administrator

Accounts Receivable Manager

Technical Delivery Manager - Ecommerce