Trillium Health Partners

People Operations

• Responsible for initiating, engaging and maintaining contact with the injured/absent employees on a regular basis.
• Provide support to employee’s leader and HR regarding claims management, disability, accommodation and the Attendance Awareness and Support Program.
• Interpret and educate leaders on regulatory and compliance requirements for case management practices.
• Develop sustainable return to work plans and conduct effective return to work meetings.

Disability Management Consultant – People Safety

Administrative Assistant

• Provide office management and administrative support to the THP@home Program
• Develop rapport with Directors, Managers and other staff members across the organization and with external partners
• Order, maintain and organize office supplies/inventory
• Organize and maintain online resources and databases
• Update and maintain spreadsheets and other data entry tasks
• Use excel to help organize and sort data
• Writing minutes for meetings, as required
• Biweekly payroll entry and edits
• Answer and direct phone calls
• Organize and schedule in-person and virtual meetings/appointments
• Assist with processing and tracking invoices
• Access and use digital platforms and electronic health records to assist with data entry and invoice processing

Department Administrative Assistant

Research Scientist

• Supports implementation of all research activities associated with the project
• Supports the development of data collection tools (e.g., interview guides, participant surveys) and study protocols
• Participates in conducting participant recruitment, conducting qualitative interviews and data analyses
• Attends team meetings
• Helps organize and recruit participants for events scheduled as part of project activities
• Attends trainings as required for study related capacity building
• Travel to interview locations as needed
• Contributes to report writing, manuscript development and other writing products
• Other responsibilities as may be assigned

Peer Research Assistant I, Temporary Part Time, 1 Year

Learning and Development

• Oversee a broad portfolio spanning organizational development, talent management, workforce planning and analytics, leadership development, and total rewards
• Ensure the organization has the people, structures, and leadership capacity to deliver on its mission during major redevelopments
• Serve as a trusted advisor, partner, and catalyst to senior leaders, including CEO and Board
• Report to the SVP Talent and Chief People Officer and provide enterprise-wide visibility and partnership
• Advance and evolve processes and practices to continuously strengthen THP’s approach to organizational development
• Support teams through transformation and enable high-performing leadership and workforce

Director, Talent and Organizational Development

Call Center Representative

• Responsible for the effective and efficient support of all internal customers requesting service through the Customer Support Call Centre
• Receive and process internal customer Portering/Environmental/Hospitality/Maintenance requests (phone, work requests and tasks requests submitted through the web portal and transport software)
• Answer Customer Support phone calls: record all details and create task/work order
• Liaise with Corporate Services and Facilities staff as required
• Create, update and print rosters and set ups
• Provide front-line service to all customers and staff, follows up on task completion
• Assign wireless devices to staff
• Any other tasks as assigned

Administrative Services Clerk, Patient Transport Call Centre

Risk

• Be the RL6 system resource for the hospital’s electronic incident reporting system
• Maintain the RL6 application, support system upgrades/optimizations, application changes, and testing activities
• Provide RL6 system training to new users and frontline staff upon request
• Extract, analyze and interpret RL6 incident reports data, Emergency Code data, and other organizational datasets to generate routine and ad-hoc reports
• Evaluate the integrity, quality, and security of RL6 data systems and provide recommendations for improvement
• Perform regular data scrubbing and validation to ensure dataset accuracy and resolve anomalies
• Liaise with the RL6 vendor and IS subject matter experts to optimize system usability and stability
• Collaborate with cross-functional teams, programs, and committees on safety incident data requests
• Support planning, coordination, communications, and engagement for departmental priorities
• Support development and dissemination of Enterprise Risk Management reports
• Assist with medical malpractice claims management and coordinate receipt of legal documents when needed
• Manage product and practice alerts and recalls and act as project coordinator for key departmental priorities
• Support data analysis and prepare presentation materials (including Monthly RL6 report) for program leadership, senior management, and Board of Directors

Enterprise Risk Management Analyst

Director

• Provide leadership and oversight of the team responsible for delivering the Gilgan Family Queensway Health Centre project on behalf of the organization
• Directly oversee and administer key consultants, and contractor contracts, and act as day-to-day contact
• Manage the Ontario Ministry of capital planning process
• Coordinate and plan with other agencies having jurisdiction, including but not limited to the Ontario Health, City of Toronto, and Infrastructure Ontario
• Oversee a team that has the responsibility of delivering the project through to final completion and handover
• Work collaboratively with projects leaders overseeing other workstreams to ensure work is coordinated in line with project schedule and budget
• Advise on and support effective representative/cross functional governance structures
• Provide regular progress reporting to Management and Board of Directors on scope, schedule, risks and budget
• Plan, procure and oversee multi-disciplinary consulting expertise to achieve project goals
• Act as an organizational resource for health capital planning by offering expertise, advice and leadership as required
• Advocate for the application of best practice throughout all aspects of the project
• Support and lead a team who champion THP’s mission, vision and values in applying a high level of planning expertise and partner focus

Director, Capital Development

Consultant

• Work collaboratively with teams across the organization to support transformative initiatives, processes and policy development designed to achieve the hospital’s strategic plan goals.
• Support corporate strategy development, planning and the development, coordination and management of the hospital’s corporate planning cycle.
• Participate in integrated cross-functional teams to provide enhanced understanding of business issues through strategy-focused operational intelligence, analysis and facilitation.
• Support strategic plan performance, corporate initiative monitoring, and status reporting to all levels of the organization.
• Participate in the execution and support specific elements of key strategic projects and support development of in-house project management knowledge and best practices.
• Create and deliver presentations and proposals to senior management, Board of Directors and external audiences.
• Engage and communicate with stakeholders and liaise with regional, provincial and/or private sector partners to ensure successful completion of project deliverables.

Consultant – Strategy

Project Manager

• Sustainability Project Manager to lead sustainability initiatives, energy efficiency projects, and various capital projects within the Facilities Department.
• Reporting to the Manager of Energy & Sustainability, the Sustainability Project Manager will drive efforts to reduce carbon emissions, improve energy efficiency, and ensure operational sustainability across the organization’s facilities.
• This position may require occasional travel between Trillium Health Partners sites.
• Flexibility to work evenings and weekends as needed to meet project deadlines.
• Snapshot of Responsibilities: Project Planning and Execution; Capital Projects; Sustainability Projects; Budget Management; Risk Management; Collaboration and Training; Compliance and Reporting.
• Maintain alignment with Broader Public Sector guidelines; Ensure projects align with Broader Public Sector guidelines