Trillium Health Partners

Administrative Assistant

• Maintain and input data collected in the THP Community IPAC hub database
• Support the hub team in the updating of information related to the IPAC programs of the CLSs served.
• Clerical duties include but are not limited to responding to phone calls and email messages and routing to appropriate team member, scheduling meetings, scribing, preparing and formatting reports and documents.
• Assist in other Infection Prevention and Control initiatives, that align with the services of the IPAC hub to CLSs

Administrative Assistant – Community IPAC HUB, Temporary Part Time

Financial Planning and Analysis

• Lead/Support the development of the hospital’s multiyear and annual operating budget in collaboration with leaders across the organization and the senior leadership team.
• Prepare management reporting, financial analysis, forecasts, and projections for senior executives on the organization’s financial results and projected position.
• Play a key role in the development and execution of the hospital’s overall fiscal strategy, including maximizing revenue opportunities arising from Ministry of Health funding policies (e.g., GEM / Health System Funding Reform, Quality Based Procedures, Health Based Allocation Model) and supporting efficiency initiatives.
• Oversee and manage the day-to-day operations of a high performing team of financial advisors delivering services, with a focus on financial performance, employee engagement, client satisfaction, and advancement of the strategic plan.
• Continuously improve and maintain a standardized FP&A support model for programs and departments, including consistent approaches to analysis, forecasting, and reporting.
• Ensure the enablers are in place to support effective financial services delivery, including education on core financial processes and clarity of roles and responsibilities within the support model.
• Foster strong partnerships with other Finance leaders to ensure an integrated, interconnected, and long-term approach to financial planning and decision making, including collaboration with General Accounting, Performance Analytics and Case Costing to ensure consistency in reporting, transactions, and use of financial and statistical information.
• Collaborate with leaders across all programs and enabling departments to monitor and enable financial performance, including adherence to standards, internal controls, and reporting requirements.
• Provide strategic financial direction and advice to leaders and direct reports in support of the organization’s sustainability goals.
• Lead, coach, and develop team members, promoting a high performance and engaged work environment.
• As a leader within the Finance Division, take on leadership responsibility for key strategic and cross functional projects.

Manager, Financial Planning and Analysis

Project Manager

• You will be considered a subject matter expert (SME) capable of making recommendations and decisions and an active link between clinical groups and the redevelopment project
• Attend meetings. Ensure utilities are correct. Review lists for missing devices. Ensure adequate space for items placed on drawings. Ensure appropriate integration and coordination of devices. Use knowledge of THP standards and current equipment to inform equipment lists and specifications. Review inventory list and confirm transferability based on PM and repair history.
• Be involved in the capital planning and redevelopment process
• coordinate the testing and acceptance testing of biomedical devices, the installation and commissioning of new biomedical devices and ensure appropriate documentation is maintained
• participate as a SME in writing Project Specific Output Specifications to ensure the Biomedical and ICAT requirements are met
• Effectively communicate to team members and stakeholders in a timely and clear fashion
• Manage the daily operational aspects of a project providing project management expertise and guidance, enforcing project standards, anticipating and troubleshooting issues and minimizing the hospital’s exposure to risk
• Develop, manage and deliver progress reports, requirements documentation, and presentations
• Participate in the deficiency checking process

Project Manager I – Capital Main EQP Plan

Communications

• Act as a trusted strategic advisor, offering insights and recommendations to enhance communication effectiveness across the organization as part of a portfolio model
• Develop and execute strategic communication plans and materials for internal and external initiatives
• Craft engaging communication materials including newsletter articles, press releases, briefing notes, speaking remarks, and presentations
• Leverage your creative expertise to support the development of compelling visual content – such as video, photography, and graphic design – that effectively communicates THP’s story across digital platforms
• Proactively identify and pitch newsworthy stories to media outlets to enhance THP’s visibility and strengthen relationships with key media partners
• Support the planning and coordination of high-profile events that inspire and inform
• Provide strategic communication guidance to internal teams, helping to them tell their stories effectively
• Collaborate across teams to create compelling content that enhances the THP brand and fosters engagement inside and outside our walls

Communication Advisor

Research Analyst

• Lead and support day-to-day research activities across the project life cycle, including developing study materials (e.g., protocols, ethics submissions, recruitment scripts, consent forms, and data collection tools); coordinating data collection; conducting analyses; and supporting project close-out activities.
• Conduct and support mixed-methods data collection and analysis, including qualitative interviews, focus groups, site visits, observations, document review, surveys, and basic quantitative analysis such as descriptive statistics and preparing tables and charts.
• Lead project management and administrative activities such as procurement of project materials and subcontractors, meticulous financial record keeping, preparation of project budgets and financial reports, liaise with internal and external partners, prepare project communications, schedule meetings, and manage project documents and files.
• Support knowledge translation and capacity-building activities, such as managing reference databases, preparing manuscripts, conference abstracts, presentations, infographics, curriculum and tool development, and engaging partners in co-design and dissemination.
• Other responsibilities as assigned.

Research Associate II

Recruitment

• Support active candidates throughout the recruitment process and provide a best-in-class candidate experience from first contact to onboarding
• Act as an ambassador of Trillium Health Partners, participate in events to improve our employer brand strategy
• Develop and maintain excellent working relationships with hiring leaders and partners to ensure a solid understanding of current and future recruitment needs
• Partner with hiring leaders to support them in attracting, sourcing, selecting and acquiring talent
• Manage the full recruitment cycle from posting to onboarding
• Participate in the interview process, creating/editing interview guides, supporting as a panelist as required
• Work within and support optimization of our Human Resources Information System (Oracle and UKG)
• Maintain Electronic files for Recruitment
• Develop and deliver recruitment initiatives including but not limited to job fairs, student recruitment initiatives, etc.
• Liaise with hiring leaders to leverage ministry funded programs to attract and retain talent
• Creatively source candidates for positions utilizing a variety of recruitment channels such as social media, networking, online job boards, etc.
• Work with unionized and non-union positions alike
• Work with the unique aspects of healthcare recruitment such as the Keller process, global shortage of talent, high skill and volume hiring
• Develop new and creative ideas to help improve processes and create synergies between Recruitment and other functions at THP

Recruiter

Director

• Lead the planning and implementation of Information and Communication Technologies as a member of a multi-disciplinary redevelopment team
• Ensure clinical and non-clinical ICT service delivery, workflow processes, and existing strategic and tactical ICT plans are consistent with the organization’s overall vision
• Collaborate with staff on departmental/service plans to facilitate alignment between equipment, workflow, facility design and enabling technologies
• Oversee the implementation of the FFE/ICAT requirements – network, software and hardware both centrally (data server) and locally (departmental list requirements) to support all ICT functionalities and the necessary ICT interfaces to support clinical functionality of equipment procured for the Projects
• Provides leadership in collaboration with other members of the Project Team, to ensure all equipment and related project activities are managed, coordinated and meet required standards
• Ensures that all hospital equipment inventories are kept up to date and aligns with transferable Project list
• Leads in the evaluation of furniture & equipment and ensures constant involvement with staff & physicians
• Oversee the administration, and procurement of equipment through of THP’s Managed Equipment Service contract
• Ensure all obligations under both Project Agreements are understood, planned for and achieved
• Lead and/or support the development of materials, such as reports, briefing notes, requests for proposals, presentations, data analyses and communications for the project(s)
• Work closely with various HealthWorks projects teams, and Project Control Office, to ensure seamless coordination of material development
• Monitor and report on progress, problems and solutions of the project to all stakeholders and escalate issues as appropriate
• Engage with external project supports and act as a key point of contact for coordination of activities
• Participate in various meetings such as Board of Directors, Project Governance, User Groups as necessary
• Other duties assigned, as required to meet timelines and deliverables

Director, Equipment Integration – ICAT Harmonization

Network Engineer

• Analyze, plan, design, and implement the organization's Network infrastructure
• Participate in the design and project implementation of the organizations networking technologies
• Provide consulting expertise to IS colleagues
• Conduct research on emerging technologies
• Actively monitor the network and troubleshoot issues

Senior Network Administrator

• Working with project leadership, you will be strategically planning IT projects for the new Peter Gilgan Mississauga Hospital and the new Gilgan Family Queensway Health Centre
• Developing a road map of IT implementations for the next 5 years
• Oversee the integration of healthcare information systems within the new hospital construction project, ensuring alignment with architectural and construction plans
• Lead the implementation and integration of healthcare information systems
• Oversee the installation of network infrastructure, data centers, and other IT facilities within the new hospital
• Upholding the THP Strategic Plan, design standards and ensuring the project is planned according to the Trillium HealthWorks Projects’ Goals, Objectives, and Benefits
• Identify potential risks related to construction and IT implementation and develop mitigation strategies to address them
• Consulting with vendors to ensure physical space, operational requirements, and utility requirements are carried out in the equipment database accurately
• Working in compliance with Infection Control standards, and the Occupational Health & Safety Act and its regulations, ensuring their inclusion in the planning of all aspects of the project
• Organizing, managing, and ensuring documentation of all user group engagement, planning, follow-up, signoffs, implementation, and evaluation processes
• Identify opportunities for process improvements and implement best practices in project management
• Monitoring complex scheduling, including micro-schedules, to ensure that all phases in the planning of the work proceed on time
• Being responsible for project controls, monitoring, tracking, maintaining, reporting, of internal documents to identify risks, opportunities and manage project timelines and budget
• Performs cross-functional duties as assigned and/or requested; performing other duties consistent with the job classification as required.

Senior Project Manager, Capital Tower IT Plan

Marketing

• Responsible for contributing to sizeable annual fundraising targets through the acquisition and retention of monthly donors acquired within the community (including Door-to-Door, street, retail, and in hospital fundraising programs).
• Lead day to day vendor management (for example: door-to-door and marketing communication agencies, etc.), ensuring budgets and deadlines are met based on agreed upon goals and KPIs, particularly attrition rates. Reports and manages issues that arise with vendor to resolution.
• Leads invoicing and billing reconciliation.
• Monitors program performance and KPIs for the portfolio including revenue, expense, acquisitions, and attrition.
• Recommends and develops tactics for growth using data analysis to derive actionable insights.
• Responsible for project management, delivering projects in scope and on time and flagging issues if necessary.
• Monitors and refines Stewardship of the monthly donor base (including A/B testing, updating positioning and timing for digital and mail communications, identification, and program development for at-risk monthly donors, and ensuring a superior donor experience).
• Ensure accuracy and security of monthly files including flagging donors as quarantined internally, removing duplicates, and ensuring all necessary exclusions are applied. Ensures CRM system records and reports are accurate and file transfers working effectively.
• Executes documented business rules around monthly donor communication and movement / upgrade between stewardship, mail, email, and telemarketing programs.
• Works with Finance & Administration team to ensure timely, accurate, and proper gift processing, data pulls and list management, including monitoring and evaluation of data.
• Works collaboratively with the Direct Marketing team and adapts roles and responsibilities to ensure a strong donor experience. Donor experience activities include responses to donor inquiries, monthly donor cancellation, donor complaints, and escalation of issues as appropriate to ensure quality control. Activities also include CRM data entry to capture donor activity for tracking and reporting purposes. Activities can also include participation in conversion, upgrade, and loss aversion programs.
• Builds strong, collaborative relationships within the Foundation, with key departments within the hospital, and with various vendors.
• Champions an environment that ensures effective sharing of information and collaboration with other Foundation programs and teams.
• Committed to learning and is informed on best practices, new tools, and technology in Door-to-Door fundraising and marketing.
• Stays engaged and current with hospital updates, health care topics, and news of relevance to Direct Marketing.