Events & Webinars Specialist
Double the Donation
Senior Events and Offsite Coordinator
Thumbtack
full-time
Posted on:
Location: 🇵🇭 Philippines
Visit company websiteJob Level
Senior
About the role
- Partner with Sr. Events Manager to plan and execute employee gatherings
- Drive logistics for events/offsites: venue sourcing, vendor coordination, on-site support, food & beverage selection, programming guidance, post-event wrap-ups
- Coordinate logistics and work streams across events; grow to own small-to-midsize events end-to-end
- Contribute to playbooks and templates; support strategy and senior-leadership alignment
- Host range of in-person events in the Philippines including TT Connect
- Domestic travel in the Philippines ~ once a quarter; occasional evenings/weekends
- Build planning artifacts: timelines, run-of-show, checklists, registration; maintain workflows/systems (Swoogo, Navan, Ironclad/Coupa)
- Manage vendors, invoices, contracts; collect bids, negotiate, review contracts, ensure POs/invoices processed accurately
- Serve as first point of contact for attendee inquiries; manage travel and registration; draft event communications and post-event recaps
- Onsite operations: manage setup, signage, registration, troubleshooting
- Partner with Employee Experience, People Ops, Comms, Executive Admin to ensure alignment
- Collect feedback and metrics; document learnings and evolve templates/best practices
Requirements
- 3–5 years in events coordination, operations, or hospitality
- Experience in corporate or agency preferred
- Impeccable organization and attention to detail
- Ability to juggle multiple timelines and priorities
- Bias for action and ability to stay calm under pressure
- Strong written and verbal communication
- Knowledge of event/vendor/budget basics: quotes, contract routing, POs/invoices, cost tracking
- Proficiency with Google Workspace, Swoogo, Navan, Coupa, Ironclad
- Curiosity to adopt new tools and AI
- Willingness to travel domestically in the Philippines quarterly and occasional evenings/weekends
