There is Talent

Executive Assistant

• Monitor and manage email inbox, flagging and responding to routine communications.
• Follow up with clients on unpaid balances, unsigned contracts, and pending actions.
• Manage contract tracking and coordination, including follow-up for retreats, teacher trainings, and studio programs.
• Track and coordinate giveaway campaigns and promotional outreach (e.g., following up with partner organizations on Instagram or other channels to confirm class pass usage).
• Support client follow-up using studio management software (MindBody, LoyalSnap, FitGrid) once trained.
• Assist the sales director with warm outreach to existing clients, including text and email follow-up sequences.
• Send newsletters and email campaigns to existing client lists using email platforms (MailChimp, ConvertKit, or similar).
• Post content to social media platforms as directed (no content creation or graphic design required).
• Support membership retention outreach, including communicating with auto-renewal members.
• Support scheduling, calendar coordination, and general administrative tasks across multiple business units.
• Help document processes and build SOPs over time.

Part-Time Virtual Assistant

• Manage administrative tasks and day-to-day operational support for the Executive Director and team.
• Handle project management and task coordination, ensuring work moves from start to finish without follow-up reminders.
• Maintain organized records, documents, and files using Google Suite and/or Microsoft Office tools.
• Manage scheduling, calendar coordination, and meeting preparation.
• Support internal communications and correspondence.
• Assist with presentation preparation, including tools such as PowerPoint or Canva.
• Manage CRM or task management platforms (Asana, Trello, Slack, or similar tools).
• Support any additional administrative and operational tasks as needed.

Executive Virtual Assistant

Sales Development Rep

• Manage warm and cold lead follow-up through calls, email, text, and CRM workflows.
• Qualify leads and conduct sales closings to convert them to clients.
• Support appointment setting and pipeline management with discipline and persistence.
• Maintain accurate CRM records and ensure all lead activity is updated consistently.
• Support seller and buyer lead generation campaigns and outreach efforts.
• Participate in paid media campaigns (Meta/Google): setup, monitoring, and performance adjustment.
• Assist with brand content creation for social media and advertising.
• Conduct research and testing to develop new lead generation strategies.
• Manage client project flow and accounts, including customer service support.
• Assist with administrative and operational tasks as needed.
• Participate in workflow and AI automation initiatives.

Sales Development Representative, Real Estate

Legal Assistant

• Case Management: Accurately input case data into Clio, maintain organized digital files (pleadings, medical records, exhibits), and ensure all documents are labeled per firm procedures.
• Court Monitoring and Calendaring: Monitor court dockets, calendar key deadlines (responses, hearings, court-imposed timelines), and flag upcoming issues before they become problems.
• Legal Drafting: Prepare template-based draft documents including notices, summons, complaints, interrogatories, and initial disclosures for attorney review using Microsoft Word.
• Records Review (Phase 2): Summarize medical and billing records, assist with discovery preparation, and identify missing documents or inconsistencies in case files.
• SOP Development (Phase 2): Support the creation and refinement of standard operating procedures as firm workflows are built out.

Part-Time Virtual Assistant

Executive Virtual Assistant

Sales Development Representative, Real Estate

Part Time Virtual Legal Assistant