The New York Public Library

Accountant

• Preparation of grant financial reports, audit schedules, and supporting analyses that ensure compliance with donor, governmental, and GAAP requirements.
• Accounting, reporting, compliance and audit readiness for a diverse portfolio of government (City, State, Federal) and private grants.
• Revenue recognition, funding drawdowns, and balance sheet reconciliations, including accounts receivable and deferred revenue.
• Invoice review and payment requisitions for capital construction projects.
• Guidance on grant accounting, compliance requirements, and financial reporting best practices.
• Knowledge of Workday financial processes, funding source management, and grant accounting procedures.
• Develop a comprehensive understanding of NYPL’s operational structure, strategic priorities and cross-functional operations.
• Master NYPL’s funding source structure, worktag framework, and grant accounting processes within the Workday environment.
• Gain expertise in the Library’s government funding streams, donor restrictions, capital funding mechanisms, and reporting requirements.
• Partner with management to optimize Workday processes, reporting capabilities, and grant accounting workflows.
• Strengthen internal controls, documentation, and audit readiness across the GSF portfolio.
• Leverage data analysis and technology tools to improve efficiency, accuracy, and stakeholder reporting.
• Independently prepare grant reconciliations, financial reports, and eRate billings for managerial review.
• Track and validate capital construction invoices and assemble financial data for City payment requisitions.
• Independently support month-end close activities for the GSF portfolio.
• Prepare grant-related audit schedules and supporting documentation and assist in facilitating auditor requests.
• Analyze GSF workflows and reporting models to identify opportunities for enhancement, partnering with management to execute process improvements.

Senior Accountant, Grants & Special Funds

General

• Design, schedule, promote, and conduct instructor-led technology training classes primarily online, and in-person when needed
• Prepare equipment and materials for training, create and/or update materials as needed
• Use effective classroom training techniques, promote active learning, adapt instruction to meet the needs of learners, and encourage individual practice
• Collaborate with other Technology Instructors to continuously enhance technical instructional delivery, presentation skills, and content
• Provide attendance reports of all classes conducted
• Assist with digital literacy training for other library staff
• Performs ad-hoc project-related duties as required

Technology Training Instructor

Video Editor

• Lead end-to-end video production for NYPL, including concepting, scripting, filming, editing, captioning, and basic motion graphics
• Develop video ideas and formats based on NYPL initiatives, exhibitions, programs, cultural moments, and social media trends
• Film video using a variety of equipment, including phone, DSLR, and/or mirrorless cameras, gimbals, microphones, lights, and other associated tools
• Edit video and create basic motion graphics and captions using Adobe Premiere and After Effects
• Manage the video production calendar, tracking deadlines, deliverables, priorities, and cross-departmental needs
• Manage NYPL’s YouTube and Vimeo accounts
• Collaborate with teams across the Library and manage occasional external vendors, agencies, and freelancers to develop cohesive, engaging video content that supports NYPL’s broader digital presence and large-scale multimedia needs
• Performs other related duties as needed

Video Producer

Operations

• Oversee the client-facing technology products and services delivered to staff and patrons including, Modern Workplace, Desktop Engineering, and Solutions Engineering.
• Modernizing and operating the Library’s staff and public facing endpoint environment, including Windows and macOS devices.
• Lead the transition from legacy desktop management (e.g., SCCM) to modern endpoint platforms (Intune/Entra ID for Windows, Jamf for macOS).
• People leadership for Desktop Engineering and Solutions Engineering, including performance management and skill alignment.
• The endpoint services roadmap, partnering with IT Product Management and Cybersecurity on priorities and delivery.
• Operational performance for endpoint services, including automation, patching, configuration, and escalations.
• Google Workspace Suite administration and management.
• Leadership of Solutions Engineer team responsible for bespoke system design and the Library’s physical security systems.

Associate Director, IT Operations

Director

• Reporting to the Chief Development Officer
• Execute short and long-term plans for cultivation, solicitation and stewardship of a pipeline of prospects and major donors to the Library’s restricted priorities
• Oversee and grow Major Gifts & Special Projects which raises $5 million annually and is focused on gifts of $100,000 and above
• Implement a strategic and aggressive moves management program to upgrade support from current donors
• Develop and implement a plan for outreach to new prospective donors who may be interested in supporting the Library’s priority areas
• Serve as a gift officer and personally manage a portfolio of high-level donors
• Prepare and execute asks, proposals and reports for targeted major gift priorities
• Steward major gift donors and prospects through the Library’s unique engagement opportunities and events
• Manage and mentor the Major Gifts Officer and Manager for Individual Giving, Major Gifts & Special Projects
• Fundraise for other Library priorities as identified by Senior Leadership

Director, Individual Giving, Major Gifts – Special Projects

• Build and maintain a personal portfolio of prospects across foundations, corporate partners, and government grants.
• Oversee and mentor the Institutional Giving team.
• Stay up to date with the fundraising priorities of the President and Chief Development Officer.
• Understand the department’s operations relating to the Raiser’s Edge database and data entry, reporting, list management, and gift processing procedures.
• Cultivate donor relationships between key NYPL Senior Leaders and respective prospects and donors giving institutionally.
• Develop new ways to engage prospective, lapsed, and new donors.
• Understand all current major fundraising priorities and be introduced to relevant NYPL Senior Leadership that they might be working with within 1 month.
• Have conducted significant outreach to donors identified as prospects and will be taking meetings within 3 months.
• Be on track to meet Foundations & Government Grants and Corporate giving goals for the fiscal year within 6 months and beyond.
• Personally manage a portfolio of high-level institutional donors.
• Steward institutional donors and develop prospect relationships through the Library’s unique engagement opportunities and events.

Director, Institutional Giving – Government Grants

Events

• Own the Library’s two primary fundraising events – Library Lions and the Library Lunch
• Event programming and implement ways to increase event-related fundraising revenue and maximize donor engagement, cultivation, and stewardship
• Teach donors, prospective supporters, and event attendees about The New York Public Library’s mission
• Teach colleagues about best practices for events management and staffing
• Learn strategic priorities of Development and the Library
• Learn Raiser’s Edge database and event-related data entry, reporting, list management, and gift processing procedures
• Improve processes to enhance the donor experience and maximize fundraising potential
• Meet Development staff and other key internal stakeholders
• Become familiar with event policies, procedures, and timelines
• Oversee a portfolio of select Development events
• Actively participate in meetings and provide speaker and honoree suggestions for upcoming events
• Engage with donors and honorees at events as well as via email and phone correspondence
• Lead planning for upcoming fundraising events
• Improve upon processes as needed
• Manage the Library’s two primary fundraising events – Library Lions and the Library Lunch
• Alongside third-party vendors and other internal teams, produce all printed and electronic materials for events

Development Events Manager

• Manage a growing team of area studies curators developing international collections in print, e-resources, and special collections
• Cultivate strong, collaborative relationships with colleagues across the Library in public service and special collections departments to develop and promote international collections
• Collaborate with peers among the ReCAP partners (Columbia, Harvard, Princeton, and Yale) to advance the Library’s strategic goals around coordinated collection development
• Manage approval plans and vendors for materials from Western Europe, China, and South Asia
• Establish vision, priorities, and guidelines for the ongoing work of the Global Studies team, including the transition from print to electronic
• Coordinate with education, public service, programming, and exhibitions departments on outreach and interpretation for international collections
• Collaborate with partners in the Special Collections Processing and BookOps Cataloging departments on approaches to processing materials in languages other than English
• Foster greater understanding of collection development tools and vendors to empower staff across the Library in building international collections
• Manage collections budgets and work closely with the Library’s Development team, curators and other stakeholders on fundraising initiatives and managing grants
• Utilize data and assessment to support evidence-based changes to collections and services, including the development of new services and collecting areas
• Develop and support staff, fostering inclusion, professional growth, and a collaborative culture
• Perform other related duties as required

Associate Director – Global Studies

Engineering Manager

• Manage the work and output of 6-8 engineers across NYPL’s Research teams communicating priorities and system requirements clearly
• Collaborate with the Research teams to build innovative and forward-looking applications for our patrons and staff
• Work with product and project leadership to estimate the feasibility and complexity of new products and features
• Hire, mentor and coach engineers on best practices and career growth
• Foster a psychologically safe team environment
• Research and recommend solutions driven by data and cost-benefit analysis