Senior Accountant, Grants & Special Funds

The New York Public Library

Senior Accountant managing financial reporting and compliance for grants at The New York Public Library. Overseeing government and private grants while ensuring audit readiness and compliance standards.

Posted 6/30/2026full-timeNew York City • New York • 🇺🇸 United StatesSenior💰 $90,000 - $100,000 per yearWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Preparation of grant financial reports, audit schedules, and supporting analyses that ensure compliance with donor, governmental, and GAAP requirements.
Accounting, reporting, compliance and audit readiness for a diverse portfolio of government (City, State, Federal) and private grants.
Revenue recognition, funding drawdowns, and balance sheet reconciliations, including accounts receivable and deferred revenue.
Invoice review and payment requisitions for capital construction projects.
Guidance on grant accounting, compliance requirements, and financial reporting best practices.
Knowledge of Workday financial processes, funding source management, and grant accounting procedures.
Develop a comprehensive understanding of NYPL’s operational structure, strategic priorities and cross-functional operations.
Master NYPL’s funding source structure, worktag framework, and grant accounting processes within the Workday environment.
Gain expertise in the Library’s government funding streams, donor restrictions, capital funding mechanisms, and reporting requirements.
Partner with management to optimize Workday processes, reporting capabilities, and grant accounting workflows.
Strengthen internal controls, documentation, and audit readiness across the GSF portfolio.
Leverage data analysis and technology tools to improve efficiency, accuracy, and stakeholder reporting.
Independently prepare grant reconciliations, financial reports, and eRate billings for managerial review.
Track and validate capital construction invoices and assemble financial data for City payment requisitions.
Independently support month-end close activities for the GSF portfolio.
Prepare grant-related audit schedules and supporting documentation and assist in facilitating auditor requests.
Analyze GSF workflows and reporting models to identify opportunities for enhancement, partnering with management to execute process improvements.

Requirements

What you’ll need

Bachelor’s degree in accounting, finance, or business administration
5-7+ years of progressive accounting experience, with a heavy emphasis on grant accounting, fund accounting, or regulatory compliance in a nonprofit, healthcare, higher education, or public sector environment, or public accounting experience serving these sectors, including supporting Single Audits
Experience working with ERP systems (Workday Financials preferred)
Exposure to capital project accounting, construction-related invoicing, or payment requisitions
Solid understanding of nonprofit accounting principles, including grants management, donor-restricted revenue and reporting, audit preparation, and City of New York, State of New York, or Federal funding compliance requirements
Strong proficiency in Microsoft Excel, including pivot tables, lookup functions, and data analysis techniques
Deadline-oriented and able to manage multiple priorities
Excellent interpersonal, oral and written communication skills
Ability to partner with all levels of internal departments and external stakeholders.

Benefits

Comp & perks

Be **Helpful** to patrons and colleagues
Be **Resourceful** in solving problems
Be **Curious** in all aspects of your work
Be **Welcoming** and **Inclusive**
Office setting
Telecommuting
Non-Union
Exempt
35 hours a week; Monday-Friday from 9:00am-5:00pm; must be flexible to work extended hours during critical periods (e.g. audit, year-end)
Hybrid 3 days in office /2 days remote as workload permits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Grant Financial ReportingAudit PreparationRevenue RecognitionBalance Sheet ReconciliationCapital Project AccountingData Analysis TechniquesFunding DrawdownsAccounts ReceivableDeferred RevenueInvoice Review

Soft Skills

Excellent Interpersonal SkillsOral Communication SkillsWritten Communication SkillsDeadline-OrientedAbility to Manage Multiple Priorities