Tax Notes

Human Resources

• Provide day-to-day administrative support to the HR and Payroll team across core functions (onboarding, offboarding, recruiting, exiting, and HR systems)
• Assist with onboarding processes, including preparing materials, coordinating schedules, and ensuring a seamless new hire experience
• Support HR projects, reporting, and compliance initiatives as needed
• Assist with employee badging and access management, ensuring accurate and secure onboarding/offboarding processes
• **Onsite Employee Experience & Engagement:**
• Serve as a consistent onsite HR presence (4 days/week) to support employees and foster a positive workplace environment
• Partner with HR and leadership to plan and execute employee engagement activities, events, and culture initiatives
• Capture and document workplace moments, events, and employee experiences through photography and/or video
• Collaborate with HR and Marketing to support internal and external communications, social media content, and employer branding efforts
• Help create a welcoming, inclusive, and engaging office atmosphere
• Serve as backup support for reception/front desk operations as needed
• **Candidate & Visitor Experience:**
• Greet and welcome candidates and visitors, ensuring a professional and positive first impression
• Coordinate with interviewers and hiring teams to ensure candidates are properly checked in and guided through the onsite interview process
• Manage interview logistics such as room setup, scheduling support, and candidate flow

HR Engagement Coordinator

Payroll

• Ensure hourly employees have entered time into ADP Time and Attendance on a timely and accurate basis for the pay period. Review and reconcile any time data file exceptions.
• Incorporate payroll changes from bi-weekly payroll report received from HR, including new hires, terminations, leave payments, severance, raises, and other adjustments as directed.
• Creates batches for calculation of bi-weekly payroll.
• Run and review the standard bi-weekly payroll reports and send them to the CFO and Controller for review and approval as well. Approve in ADP WFN once this is done.
• Work with ADP Payroll Best Friend to coordinate payroll processing.
• Complete the bi-weekly payroll internal checklist to make sure all relevant steps and processes are completed.
• Process sales commissions/bonuses monthly in the last payroll of the month and also various other bonus checks as needed.
• Create a general ledger file and send to finance once the payroll is complete.
• Create monthly and fiscal YTD wage reports to send to the CFO.
• Review quarterly and annual tax reporting.
• Approve final annual Forms W2.
• Submit HSA payments withheld from employees pay to Further each pay period.
• Assist CFO and Controller as needed with annual 401k Audit.
• Other duties as assigned to meet Human Resources (HR) and Finance department objectives.

HR Engagement Coordinator

Payroll Administrator