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HR Engagement Coordinator
Tax NotesHR & Office Engagement Coordinator supporting people operations in Falls Church. Fostering a positive workplace culture and managing day-to-day HR and office operations in a hybrid environment.
About the role
Key responsibilities & impact- Provide day-to-day administrative support to the HR and Payroll team across core functions (onboarding, offboarding, recruiting, exiting, and HR systems)
- Assist with onboarding processes, including preparing materials, coordinating schedules, and ensuring a seamless new hire experience
- Support HR projects, reporting, and compliance initiatives as needed
- Assist with employee badging and access management, ensuring accurate and secure onboarding/offboarding processes
- **Onsite Employee Experience & Engagement:**
- Serve as a consistent onsite HR presence (4 days/week) to support employees and foster a positive workplace environment
- Partner with HR and leadership to plan and execute employee engagement activities, events, and culture initiatives
- Capture and document workplace moments, events, and employee experiences through photography and/or video
- Collaborate with HR and Marketing to support internal and external communications, social media content, and employer branding efforts
- Help create a welcoming, inclusive, and engaging office atmosphere
- Serve as backup support for reception/front desk operations as needed
- **Candidate & Visitor Experience:**
- Greet and welcome candidates and visitors, ensuring a professional and positive first impression
- Coordinate with interviewers and hiring teams to ensure candidates are properly checked in and guided through the onsite interview process
- Manage interview logistics such as room setup, scheduling support, and candidate flow
Requirements
What you’ll need- 1–3 years of experience in HR, office operations, workplace experience, or a related field
- Strong interpersonal and communication skills with a customer-service mindset
- Comfortable working onsite and interacting regularly with employees at all levels
- Highly organized with strong attention to detail and the ability to multitask
- Experience with event coordination, internal engagement, or office culture initiatives preferred
- Familiarity with basic photography or content capture for social media/employer branding is a plus
- Proficiency in Microsoft Office and/or HRIS systems preferred
- **Key Competencies:**
- People-first mindset with a passion for employee experience
- Strong organizational and coordination skills
- Creative and proactive approach to culture and engagement
- Ability to balance administrative tasks with high-visibility, front-facing responsibilities
- Adaptability and willingness to step in wherever needed
Benefits
Comp & perks- Health/Dental/Vision
- 401K: Immediately vested
- Tuition assistance
- Qualified employer under the Public Service Loan Forgiveness program (PFSL)
- Generous Paid Time Off
- Dog-friendly office
- Private gym onsite
- Medical, Dental, Vision Insurance
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life and AD&D Insurance
- Disability Insurance
- Pet Insurance
- Tuition Assistance
- Trade Publication/News Subscription Reimbursement
- Exercise Room
- Paid Holidays
- Vacation and Sick Leave
- Parental Leave
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationHRIS systemsphotographycontent capture
Soft Skills
interpersonal skillscommunication skillscustomer-service mindsetorganizational skillsattention to detailmultitaskingcreativityadaptability