Senior Administrative Assistant
Cloudflare
Administrative Assistant
SunSource
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteJob Level
Junior
Tech Stack
Assembly
About the role
- Field incoming calls and transfer to appropriate associate, answer questions, take messages and direct to appropriate contact.
- Type and design general correspondences, memos, charts, tables, graphs, business plans, reports etc. utilizing Microsoft Office.
- Schedule and organize activities such as meetings, travel, food orders and department activities for members of the Savage location.
- Greet visitors at the front desk and manage visitor logbook; contact associate(s) being visited.
- Purchasing supplies for production shop & warehouse when required and manage office supply inventory.
- Stock breakroom & conference room supplies daily and sort/distribute mail for various departments.
- Confirm voicemails and direct them to appropriate person via email or verbal follow-up.
- Set up and run reports within Trend system when requested/as required.
- Work independently and within a team on special, nonrecurring, and ongoing projects.
- Work with production scheduler to build work order packets with assembly drawings and labels daily.
- Perform other various duties as required.
Requirements
- High school diploma/GED required, associate’s degree preferred.
- 1-3 years of administrative support experience with demonstrated ability to handle multiple projects and details simultaneously.
- Proficient knowledge in Microsoft Suite for word processing, spreadsheets, reports, databases and presentations.
- Very experienced in Microsoft Office programs, internet, high importance on skill level of Excel.
- High level of interpersonal skills to handle sensitive and confidential situations.
- Ability in self-direction, tact, diplomacy and a clear, courteous and professional manner.
- Organizational skills: manage multiple tasks, prioritize responsibilities, manage time effectively.
- Communication skills: proficient in verbal and written communications.
- Reliability and customer focus; positive outlook.
- Experience with Trend system and running reports.
- Receptionist and customer service skills (phone interaction, greeting visitors, directing callers).
