State of Florida

Administration

• This position works in the Bureau of Client Services and is responsible for planning, monitoring and evaluating statewide rehabilitative programs within the Division of Blind Services.
• The employee will confer with internal and external individuals to determine needs and provide recommendations to management to meet those needs.
• The employee will ensure organizational policies are up-to-date, consistently written, and maintained on the intranet and internet.
• The employee will provide management with status reports on programs, services, and quality initiatives.
• Additionally, the employee will ensure consistency is maintained across districts regarding policies and procedures.

Program Administrator – Blind Services

Manager

• supervises, directs & maintains a building maintenance security & service program
• oversees the custodial contract operations as well as the security contract operations
• trains and evaluates subordinate personnel

Facilities Manager

Administrative Assistant

• Responsible for preparing and processing all recruitment and selection documentation to ensure compliance.
• Ensures information entered into computer system is valid and all completed forms are included: People First – Talent Management Requisitions, Veteran’s Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation.
• Responsible for reviewing and processing human resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant.
• Those Human Resource matters included are: grievances, discipline, workers’ compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards.
• Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers’ License, Alternate Duty, and Quality Improvement.
• Provides technical assistance and consultation to the Detention facility personnel, administration, and regional office regarding all human resource matters.
• Keeps abreast of policies and procedures to ensure the facility is compliant.
• Handles facility payroll-related and attendance and leave functions.
• Reviews timesheets to ensure timely and accurate completion of timesheets in People First.
• Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system.
• Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility.
• Responsible for Fingerprinting of employees, candidates and volunteers and maintaining Live-scan device.
• Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility.
• Disseminates personnel-related information to facility staff and provide orientation to new employees.
• Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters.
• Performs other related duties as assigned.

Administrative Assistant II

Attorney

• Advocate for the safety, well-being, and permanency of Florida’s abused, abandoned, and neglected children
• Ensure Florida and federal legal requirements are met for securing permanent homes for dependent children
• Collaborate with investigators and case managers to gather evidence for legal actions
• Prepare partners to serve as witnesses at trial
• Employ best practice litigation techniques for advocacy in dependency cases

Senior Attorney

Game Engineer

• Supervising responsibilities including communicating, motivating, training, and evaluating employees
• Coordination of activities of the HIV/AIDS program in Area 4 including Baker, Clay, Duval, Nassau, and St. Johns County
• Developing performance expectations and maintaining vacation and work schedules
• Developing corrective action plans relating to program and policy improvements
• Educating staff about agency policy, programs, and procedures

Community and Social Service Manager I

Executive Assistant

• Provide secretarial support for the Rehabilitative Services Managers
• Takes and transcribes dictation for the Psychiatric Rehabilitation, Treatment and Enrichment supervisors
• Maintains departmental files by receiving documents, developing files and organizing the file system
• Contacts Residential Unit Rehab supervisors in each area weekly
• Works in cooperation with Sr. Clerk when completing these duties
• Receives records and distributes incoming calls and visitors for Rehabilitative Services staff
• Assists with maintaining residents' schedules in the Master Scheduling System
• Schedules, inputs and tracks employees' training
• Cross-trains and serves as backup to Sr. Clerk
• Attends and participates in mandatory training
• Performs other related duties as assigned by supervisor

Secretary Specialist

Financial Planning and Analysis

• Act as the Budget Coordinator for assigned Districts and Central Office units
• Conduct in-depth budget analysis, identifying trends, variances, potential risks, and provide strategic recommendations
• Analyze and ensure that budget authority is accurately consumed and maximized
• Prepare analytical monthly and ad hoc budget status reports, interpreting trends and forecasting potential impacts to inform Executive Staff and District Budget Coordinators
• Coordinate the submission of the annual Legislative Budget Request (LBR) for assigned areas
• Analyze and evaluate submissions for technical accuracy, completeness, alignment with departmental priorities, and provide recommendations to leadership
• Conduct return on investment analysis of programs, issues, and operations
• Input issues into the statewide automated Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS)
• Analyze large data sets for management
• Coordinate, organize, process and track Work Program and Budget amendments for the Budget Office
• Provide technical expertise and analysis of proposed amendments, and identify or propose amendments that support strategic needs and departmental fiscal objectives
• Efficient processing of allotment transfer requests and recommend strategic, data-driven corrective actions
• Oversee the accurate and timely development and processing of allotment transfer requests
• Contribute to the creation, maintenance, and accuracy of a Master Allocation Table (MAT) for all budget units within the Department
• Monitor and reconcile department balances to the budget ledger
• Conduct scenario-based data analysis upon request including rate
• Manage rate data methodologies in response to policy changes
• Review draft legislation to determine operational and fiscal impacts, identifying risks, opportunities, and strategic considerations for departmental leadership
• Prepare bill analyses and recommend actions to ensure timely disposition of policy initiatives

Budget Analyst II

Journalist

• Monitors and annotates all proceedings in assigned courtrooms in order to ensure a complete and accurate recording of the proceedings;
• Monitors audio quality, performs tests of digital recording equipment, advises supervisor of malfunctioning equipment;
• Performs playback services for the Court and provides CDs or other retrieval records of recorded hearings to the public;
• Communicates with Judicial Assistants and Clerks through email, phone and software (SmartBench, Benchmark, JACS, etc.);
• Maintains statistical data regarding digitally recorded proceedings and media provided to the Court, litigants and the general public.

Digital Court Reporter

• Assists with the procurement of agency contracts and grants
• Advises and supports the Policy Team
• Conducts detailed reviews of all solicitation and solicitation related documents
• Develops and provides training to Department staff
• Provides technical assistance to Department procurement and contract staff

Solicitation Administrator

Consultant

• Coordinate and support Institutional recruitment and selection efforts.
• Facilitate employee fingerprinting, drug testing, and physicals, ensuring compliance from the start.
• Support managers with performance management.
• Manage various attendance and leave programs, such as the Family Medical Leave Act (FMLA) and Workers' Compensation.
• Perform payroll processing actions to ensure wage and hour compliance, such as verifying timesheets and monitoring pay additives.
• Handle employee relations issues and coordinate essential tasks like facilitating new employee orientation, direct deposit compliance, benefits enrollment, and vacancy tracking.

Human Resource Consultant/HR-SES

Learning and Development

• Supervises employees spending the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work.
• Has the authority to effectively recommend the hiring, transferring, suspension, lay off, recall’s, promotions, discharges, assignments, rewards, or disciplinary actions for subordinate employees.
• Plans and directs workloads, deadlines, work objectives and time utilization with subordinate staff.
• Provides direction and ensures that all subordinates receive training and instruction in methods and techniques necessary to safely perform their assigned tasks.
• Serve as Workforce Development Administrator.
• Manage the statewide workforce development program.
• Responsible for leading the statewide efforts for E&O.
• Serve as the Training lead and administrator for Engineering and Operations (E&O).
• Responsible for the overall training coordination for E&O.
• Lead the development, monitoring and assessment of the programs.
• Cross communicates initiatives and develop an interdisciplinary team that can ensure protocols and practices and implemented with the areas.
• Work with staff, partners, and the public to create a safety and training culture.
• Serve as the lead and manager the Professional Engineer Trainee Program.
• Manage the Statewide Professional Engineer Training Program.
• Responsible for policy and procedure updates and lead/coordinate statewide efforts including the Central Office Phase.
• Serves as the lead for the E&O Awards program, maintaining the procedure, ensuring compliance and championing the program initiative.
• Serve as the E&O Employee Survey Analyst. Producing action plans, reporting results and detailed analysis of the annual survey. Provide an overview of the Statewide Survey and analysis.

E&O Workforce Development Administrator

Director

• Develop, plan, implement, monitor and evaluate all aspects of Nursing Services in accordance with accepted nursing practices and procedures.
• Provide quality professional care to veteran residents to ensure their health, safety and security.
• Coordinate and monitor work assignments of Nursing Services personnel.
• Determine appropriate Nursing Service staffing needs and develop a master staffing plan.
• Supervise subordinate personnel in their job functions, including leave and attendance, performance reviews, and standards compliance.

Executive Nursing Director

• Assist the Director of Human Resources with administrative duties and serve as the HR point of contact.
• Perform office administrative support functions requiring independent judgment, research, and collection of information/data utilizing standard office equipment, electronic platforms, and database systems.
• Conduct audits of personnel files.
• Manage the 5-year fingerprint screening process.
• Complete public record requests, file reviews, document requests, and other information.
• Responsible for monitoring the HR portal, responding to tickets, and performing other duties associated with the portal.
• Process outside employment forms.
• Process applicable invoices in My Florida Market Place (MFMP) and/or Ariba.
• Gather, compile, and record statistical data, written reports, and other information, reviewing and verifying for accuracy and completeness.
• Manage HR Related emergency response tasks such as scheduling staff for disaster recovery efforts, emergency functions, and other tasks.
• Perform other HR functions, assist with training logistics, and general administrative tasks and/or special projects as assigned.

HR Administrative Specialist

• This position manages the Healthcare Practice Group and supervise attorneys serving as counsel to the Division of State Group Insurance.
• This position serves in a managerial capacity over all litigation and litigation-related matters, requests for legal advice or opinions, rulemaking, and legislative analyses handled by the attorneys within the Healthcare Practice Group.
• This includes serving as the agency’s HIPAA Compliance Officer.
• This position may also represent DMS in administrative and judicial proceedings and/or serve as a Hearing Officer for informal hearings for the Division of Retirement.

Managing Attorney – Healthcare

Paralegal

• Analyze, select, compile, and summarize information on statutes, financial records, legal decisions, legal opinions, memoranda, or other legal material for internal use.
• Conduct online legal research using commercially available research applications.
• Conduct factual research to assist with pending cases or investigations.
• Draft legal documents, including federal habeas procedural histories, discovery requests, witness lists and exhibit lists.
• Prepare exhibits for hearings, depositions and trials.
• Conduct document review.
• Organize documents and exhibits for review by attorneys.
• Coordinate service of process and subpoenas.
• Summarize deposition and trial transcripts.
• Examine and analyze briefs, petitions, complaints and evidence of alleged or suspected violations of laws or regulations in accordance with applicable laws, regulations, rules, precedents or policies.
• Examine legal instruments or other documents to assure completeness of information and conformance to pertinent laws, rules, regulations, precedents, or office requirements.
• Assist with preparation of cross-designation documentation for attorney appearances.
• Assist in case preparation for civil litigation, criminal law proceedings or agency hearings.
• Attend court proceedings and trials with attorneys and provide assistance as needed.
• Prepare legal documents for out of state and international proceedings.
• Serve as the liason for communications with agencies throughout the country.
• Draft, amend, prepare, and promulgate administrative rules.
• Supervise and train other paralegals, legal assistants and support staff as needed.
• Schedule and attend court hearings.