State of Florida

HR Administrative Specialist

State of Florida

full-time

Posted on:

Location Type: Office

Location: Tallahassee • Florida • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $45,000 - $50,000 per year

About the role

  • Assist the Director of Human Resources with administrative duties and serve as the HR point of contact.
  • Perform office administrative support functions requiring independent judgment, research, and collection of information/data utilizing standard office equipment, electronic platforms, and database systems.
  • Conduct audits of personnel files.
  • Manage the 5-year fingerprint screening process.
  • Complete public record requests, file reviews, document requests, and other information.
  • Responsible for monitoring the HR portal, responding to tickets, and performing other duties associated with the portal.
  • Process outside employment forms.
  • Process applicable invoices in My Florida Market Place (MFMP) and/or Ariba.
  • Gather, compile, and record statistical data, written reports, and other information, reviewing and verifying for accuracy and completeness.
  • Manage HR Related emergency response tasks such as scheduling staff for disaster recovery efforts, emergency functions, and other tasks.
  • Perform other HR functions, assist with training logistics, and general administrative tasks and/or special projects as assigned.

Requirements

  • Valid Driver’s License or other efficient means of transportation.
  • High School Diploma or its equivalent.
  • Knowledge of utilizing computer technology for communication.
  • Data gathering and reporting.
  • Basic operation of Microsoft Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
  • Ability to work efficiently and accurately in a group setting.
  • Plan, organize, and coordinate work assignments and schedules.
  • Focus on details.
  • Problem solve.
  • Excellent communication and customer service skills.
  • Spreadsheet preparation and tracking.
  • Calendaring.
  • Presentation.
  • Administrative writing and reporting.
  • Time management.
Benefits
  • Annual and Sick Leave benefits.
  • Nine paid holidays and one Personal Holiday each year.
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
  • Retirement plan options, including employer contributions.
  • Flexible Spending Accounts.
  • Tuition waivers.
  • Paid Maternity and Parental Leave.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data gatheringreportingspreadsheet preparationadministrative writingdocument requestsauditsHR functionsemergency response managementinvoice processingpublic record requests
Soft skills
communication skillscustomer service skillsproblem solvingattention to detailtime managementorganizational skillsability to work in a groupplanningcoordinationindependent judgment
Certifications
High School DiplomaValid Driver’s License