Administrative Coordinator – Temporary
Circle 4 Marketing, LLC
Salary
💰 $48 - $60 per hour
Job Level
JuniorMid-Level
About the role
- Greet visitors and oversee the day-to-day functioning of the office
- Ensure the office environment is welcoming, clean, and organized by managing office supplies, equipment, and kitchen inventory
- Coordinate with building management for office maintenance and repairs
- Help the admin team organize company happy hours, in-office trainings, team lunches and celebratory events
- Hand out and track company merch for new hires and send merch packages/gifts when necessary; execute new inventory orders
- Address any office-related issues promptly and effectively to foster a positive work environment
- Partner with facilities and real estate team on office improvements
- Maintain a high level of confidentiality and discretion with all materials and information
- Note: This is a 6-month contract position and is ineligible for full-time benefits
Requirements
- 2+ years of Office Management or similar experience
- Strong interpersonal and communication skills and the ability to build relationships with a wide variety of individuals
- A methodical, process-driven mentality focused on accuracy and efficiency
- Ability to multitask and meet deadlines with quality products
- Ability to build relationships, partnering effectively with cross-functional teams and external partners
- Excellent time management skills and willingness to quickly shift tasks and priorities
- Ability to anticipate the needs of others before they arise
- Ability to lift, move, and organize office supplies or equipment weighing up to 40 pounds
- Experience supporting and coordinating office moves, space planning, and layout changes (preferred)
- Track record of developing workplace programs that enhance employee experience (preferred)
