Consultant
Syniti
Job Level
Mid-LevelSenior
About the role
- Provide day-to-day administrative and project coordination support to the Design Team and Account Managers
- Schedule and organise project meetings, prepare agendas, capture minutes, and follow up on action items
- Help the team meet milestones and reporting deadlines
- Manage all project documentation, including contracts, permits, certifications, and technical drawings
- Ensure version control, proper filing, and compliance with project documentation standards
- Maintain audit-ready records to support internal and external reviews
- Maintain vendor contracts, compliance records, and performance tracking
- Support vendor onboarding processes, ensuring required documentation is complete
- Liaise with vendors on deadlines, KPIs, and issue resolution
- Maintain project schedules, trackers, and reporting tools
- Monitor milestones, deliverables, and dependencies, escalating risks or delays where necessary
- Assist with progress reports and project status updates
- Act as a liaison between design engineers, account managers, and vendors
- Facilitate the exchange of technical documentation and design revisions
- Promote clear and timely communication across all stakeholders
Requirements
- Proven experience in project administration, project coordination, or PMO support, ideally within a technical or engineering environment
- Familiarity with vendor management, compliance documentation, and project lifecycle processes
- Background in supporting design, construction, or engineering teams is an advantage
- Experience with document control systems, project tracking tools, or scheduling software is desirable
- Knowledge of electronic security systems is a plus
- Strong organisational and time management skills
- Excellent written and verbal communication
- Attention to detail with a focus on accuracy in data entry and documentation control
- Ability to manage multiple projects and deadlines
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Professional, proactive, and solution-oriented approach
