Schmidt Futures

Operations Associate

Schmidt Futures

full-time

Posted on:

Location Type: Remote

Location: California • New York • United States

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Salary

💰 $55 - $60 per hour

About the role

  • Support invoice tracking, processing, and documentation
  • Maintain organized contract and vendor records
  • Support vendor onboarding by collecting required documentation and completing contract data entry
  • Help maintain data for financial management
  • Coordinate logistics for recruiting processes, including maintaining Asana projects
  • Support onboarding logistics for new hires (equipment coordination, documentation tracking, systems access)
  • Maintain internal documentation and records in partnership with Operations Manager
  • Ensure staff have access to necessary systems, hardware, and supplies
  • Support the maintenance and organization of operational procedures and documentation
  • Assist with CRM data entry and system upkeep
  • Assist in tracking deadlines for recurring reporting and internal processes
  • Track inventory of hardware and supplies
  • Support occasional physical space needs (e.g., team gatherings, storage, hoteling)
  • Support preparation of materials and logistics for team meetings and retreats
  • Assist with vendor coordination for events and internal initiatives
  • Contribute to special projects and emerging operational needs
  • Support initiatives that promote inclusion, belonging, and team culture

Requirements

  • Experience in operations, administration, nonprofit support, or a related field
  • Strong organizational skills and exceptional attention to detail
  • Ability to manage multiple tasks and deadlines in a fast-paced environment
  • Strong written and verbal communication skills
  • Comfort learning and using new technology platforms
  • Experience with tools such as Google Workspace, CRM platforms (Salesforce), and project management tools (Asana) or similar
  • Proactive approach to problem-solving and willingness to take initiative
  • Strong judgment and discretion in handling confidential information
  • Commitment to excellent internal customer service
  • Interest in Agog’s mission
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
strong organizational skillsattention to detailability to manage multiple tasksstrong written communication skillsstrong verbal communication skillsproactive problem-solvingstrong judgmentdiscretioncommitment to customer serviceinterest in mission