Schmidt Futures

Operations

• Support invoice tracking, processing, and documentation
• Maintain organized contract and vendor records
• Support vendor onboarding by collecting required documentation and completing contract data entry
• Help maintain data for financial management
• Coordinate logistics for recruiting processes, including maintaining Asana projects
• Support onboarding logistics for new hires (equipment coordination, documentation tracking, systems access)
• Maintain internal documentation and records in partnership with Operations Manager
• Ensure staff have access to necessary systems, hardware, and supplies
• Support the maintenance and organization of operational procedures and documentation
• Assist with CRM data entry and system upkeep
• Assist in tracking deadlines for recurring reporting and internal processes
• Track inventory of hardware and supplies
• Support occasional physical space needs (e.g., team gatherings, storage, hoteling)
• Support preparation of materials and logistics for team meetings and retreats
• Assist with vendor coordination for events and internal initiatives
• Contribute to special projects and emerging operational needs
• Support initiatives that promote inclusion, belonging, and team culture

Operations Associate