SailGP

Operations

• Ensuring on-water incident response to off-shore communication with vessels.
• Manage clear and effective communication between assigned rescue asset, Race HQ (Tiny), and Event Control.
• Support the build, preparation, deployment, and recovery of race marks and associated equipment.
• Assist with the setup and pack-down of chase boats, ensuring vessels are clean, fuelled, and operationally ready, and helping manage equipment preparation and stowage.
• Prepare and setup the dock and associated equipment, working closely with the Fleet Ops Assistant during setup and pack down, supporting flubber operations, and managing “touch-and-go” dock activity outside of sailing hours to ensure safe and efficient vessel movements.

On-Water Operations – Hybrid Tour Roles

Events

• Be the primary point of contact for financial administration for the region; supporting ongoing budget updates and financial reporting as directed by the relevant Head of Event
• Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events
• Raising purchase orders
• Detailed tracking of progress and providing regular updates to Regional Director and Head of Event
• Supporting procurement manager with RFP and Gatekeeper process
• Tracking of invoicing, payments, and event close out
• Set up and manage shared drives and folders; support onboarding and troubleshooting for team members
• Support with project management software, working closely with the events team to ensure accountability and progress
• Handle diverse admin tasks delegated by the Head of Events and Regional Directors, ensuring timely execution
• Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office
• Support event team on creation of event schedules and run of shows
• Creation and upkeep of event presentations and planning decks, including event concepts, event guides, recaps and feedback
• Coordinate travel for Event Operations team members, including policy communication and itinerary changes
• Ad-hoc travel to events to fulfil an onsite support role as needed

On-Water Operations – Hybrid Tour Roles

Event Administrator