Rob Levine Legal Solutions

Executive Assistant

• Analyze case documents and prepare immigration applications for filing with the appropriate government agency
• Communicate with clients and foreign nationals regarding procedural and case processing issues, assisting with the review of cases
• Oversee the status of cases through the utilization of case management and billing systems.
• Follow internal intake procedures after a client retains our firm.
• Make regular updates to our case management system, including client information, case tracking information, and client communications
• Maintain hard copy files and documents to support all immigration activity on behalf of clients
• Ensure that clients are kept informed on the progress of their cases
• Assist attorneys and other team members in managing caseload
• Complete assignments and communicate case progress/status/issues to supervisors

FOIA Drafter – Virtual Assistant

Bilingual

• Answer and route incoming calls professionally and efficiently
• Provide accurate information to clients via phone and email
• Support calendar management and meeting scheduling
• Maintain up-to-date internal directories and contact lists
• Collaborate with departments to ensure smooth communication
• Monitor and manage reception-related systems remotely
• Assist with digital organization of client documents and intake forms
• Follow safety and confidentiality protocols in handling sensitive data

Bilingual Receptionist

• Managing attorney scheduled court appearances and appointments; finding coverage for all appointments when assigned attorneys are unavailable or otherwise engaged.
• Managing calendars and appearances are the main responsibilities. Contact with courts, appearance attorneys, paralegals and in-house attorneys.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Record, type and distribute meeting minutes.
• Greet visitors and determine whether you are given access to specific individuals.
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

FOIA Drafter – Virtual Assistant

Bilingual Receptionist

Calendaring Virtual Assistant