Calendaring Virtual Assistant

Rob Levine Legal Solutions

Calendaring Virtual Assistant supporting the Criminal Defense department with administrative tasks. Responsibilities include managing calendars, court appearances, and clerical functions.

Posted 6/15/2026full-timeRemote • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Managing attorney scheduled court appearances and appointments; finding coverage for all appointments when assigned attorneys are unavailable or otherwise engaged.
Managing calendars and appearances are the main responsibilities. Contact with courts, appearance attorneys, paralegals and in-house attorneys.
Answer phone calls and direct calls to appropriate parties or take messages.
Record, type and distribute meeting minutes.
Greet visitors and determine whether you are given access to specific individuals.
Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

Requirements

What you’ll need

1+ years of experience using Microsoft Excel, edit, sort/filter, and save spreadsheets (can maintain complex spreadsheets).
1+ years of office experience
Bilingual (English/Spanish) required
Previous experience in the legal field
Experience with Case Management Software

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) plan
Catered lunches
Complimentary parking
Paid time off
Opportunities for career development

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Microsoft ExcelCase Management Software

Soft Skills

communicationorganizationalinterpersonal