Executive Assistant

• Screen incoming calls, field questions, and respond independently when possible; exercise judgment and discretion to monitor communications.
• Maintain and update professional contacts in Outlook.
• Manage calendars; act as a gatekeeper and prioritize business for time efficiency; coordinate on-site and off-site meetings.
• Organize comprehensive business travel arrangements (domestic and international) and provide detailed itineraries and travel documentation.
• Prepare expense reports and reconcile monthly credit card accounts in a timely and thorough manner.
• Plan, coordinate, and execute event logistics including food and beverage, guest rooms, evening events, A/V equipment, vendor proposals/invoices, and meeting related travel.
• Assist in supporting business and market development activities.
• Assist in the creation of meeting materials including agendas and presentations and shipping meeting materials.
• Maintain efficient filing and organization of correspondence, reports, and meeting materials.
• Greet new hires and coordinate day one logistics.
• Manage ad-hoc projects as requested and provide backup to other assistants in their absence.

Executive Assistant II

Executive Assistant

Executive Assistant 3