Executive Assistant II
Riveron
Executive Assistant
Riveron
full-time
Posted on:
Location Type: Office
Location: Dallas • Texas • 🇺🇸 United States
Visit company websiteSalary
💰 $74,000 - $112,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide administrative support to Senior level executive management and coordinate reception and office management needs.
- Screen incoming calls, field questions, and respond independently when possible; exercise judgment and discretion on communications.
- Maintain and update professional contacts in Outlook.
- Manage calendars; act as a gatekeeper to prioritize business and resolve scheduling conflicts; coordinate on-site and off-site meetings.
- Organize comprehensive business travel arrangements (domestic and international) and provide detailed itineraries and travel documentation.
- Prepare expense reports and reconcile monthly credit card accounts.
- Plan, coordinate, and execute event logistics including food and beverage, guest rooms, evening events, audio/visual, vendor proposals/invoices, and meeting travel.
- Assist in supporting business and market development activities.
- Create meeting materials including agendas and presentations and ship meeting materials as needed.
- Maintain efficient filing and organization of correspondence, reports, and meeting materials.
- Greet new hires and coordinate day one logistics.
- Manage ad-hoc projects and provide backup to other assistants in their absence.
Requirements
- Bachelor’s degree or equivalent experience.
- 3-5+ years of administrative experience supporting Senior level executive management required.
- Experienced in coordinating complex international and domestic travel arrangements for executives, including flights, accommodations, itineraries, and logistics.
- Mastery of Microsoft Office Products.
- Basic knowledge of IT and how to configure office equipment.
- Strong initiative with ability to independently assess and improve operational efficiencies.
- Excellent time management and prioritization skills; ability to handle several tasks at once in a fast-paced environment.
- Accuracy and attention to detail.
- Entrepreneurial spirit and a solution-oriented mindset.
- Ability to work in ever-changing, dynamic environments.
- Ability to craft and deliver written and oral messages, and make recommendations to a variety of audiences, including client leadership and internal teams.
- Desire to get involved in the Riveron culture and internal initiatives.
- Salesforce experience preferred.
- Event planning experience preferred.
Benefits
- flexibility
- progressive benefits
- meaningful opportunities for impactful work that supports well-being in and out of the office
- mentorship
- involvement in community service, training, interviewing, intramurals, and other social/networking activities
- information regarding benefits available at https://riveron.com/riveron-life/
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcalendar managementtravel arrangementsexpense reportingevent logisticsmeeting materials preparationfiling and organizationproject managementMicrosoft OfficeIT configuration
Soft skills
initiativetime managementprioritizationattention to detailsolution-oriented mindsetcommunication skillsadaptabilityorganizational skillsinterpersonal skillsentrepreneurial spirit
Certifications
Bachelor’s degree
