Instructional Designer – Sexual Assault Prevention and Response
Vistra
Junior Corporate Event Planner
Prowess Consulting LLC
full-time
Posted on:
Location Type: Hybrid
Location: Redmond • Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $75,000 - $92,000 per year
Job Level
Junior
About the role
- Define and drive fiscal year event strategy for interoperability event programs, which provide a collaborative environment for developers to build interoperable solutions
- Ensure interoperability event initiatives align with broader organization and company objectives around compliance and interoperability
- Identify trends and risks per Support insights and metrics and event customer engagements
- Internal and external stakeholder engagement: Establish connections and trust and collaborate with key internal and external partners.
- Create event reports and communications (pre and post event): Update and present slides for monthly and quarterly syncs with corporate vice presidents (CVPs) (senior leadership team [SLT] and stakeholder reports)
- Develop and coordinate end-of-event reports that contain event images, a wrap-up of activities, issues encountered, sessions delivered, etc.
- Participate in weekly/bi-weekly syncs with event stakeholders and Support; regular syncs with budget champion and other primary teams
- Collaborate closely and maintain regular communication with regional subsidiaries (mainly across Asia and Africa) to ensure efficient and successful execution of event and project objectives
- Lead both onsite and virtual events by driving communications (internal and customer-facing) and all logistics (registration, food and beverage, printing, pre-event, day of, and post-event activities, etc.)
- Manage event timelines, agendas, and schedules
- Manage facility coordination (room reservations, communications, confirmations, etc.)
- Manage speaker, attendee, and stakeholder coordination, communication, and deliverables
- Manage event registration and related reporting
- Manage event budgets and related reporting
- During events, manage attendees (internal and external), meeting space, registrations, meals, materials, giveaways, etc.
- Coordinate and update attendee-facing materials (invitations, logos, surveys, registration forms, PowerPoint templates, etc.)
- Develop event SharePoint sites and Teams channels to inform internal and external groups
- Lead the creation and development of content and talk track for a director-level keynote session
- Manage public event website and all content in GitHub (videos, slides, etc.)
- Manage internal SharePoint site and keep it organized and maintained with the latest event information (workbacks, agendas, presentations, reports, etc.)
Requirements
- At least one (1) and no more than four (4) years’ experience helping to plan corporate events
- Bachelor’s degree or higher
- Must be comfortable communicating directly with Corp or Exec level VPs
- Be comfortable with ambiguous requirements in a fast-paced environment – taking ownership of event details and logistics and responding to last minute requests
- Ability to understand basic technical concepts to effectively communicate with broader team, to author relevant and interesting external communications
- Familiarity with Microsoft Office products including SharePoint and Excel
- Proficient in developing public, customer facing, written communications as well as professional communication to various levels of management relating to event activities
- Strong coordination and collaboration skills with fundamental project management comprehension
- Highly organized
- Attention to detail and follow-though. Fast reaction to immediate issues with quick escalation and clear communication.
Benefits
- health insurance
- flexible spending account
- life and disability insurance
- paid time off
- retirement plan investing
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planningproject managementbudget managementreport writingstakeholder coordinationlogistics managementcontent developmentcommunication strategydata analysisevent registration
Soft skills
communicationcollaborationorganizationattention to detailproblem-solvingadaptabilityleadershiptrust-buildingtime managementcustomer engagement
Certifications
Bachelor's degree
