Medical Secretary
Beth Israel Lahey Health
Virtual Assistant
ProAssisting - Remote Executive Assistance
contract
Posted on:
Location Type: Office
Location: Texas • 🇺🇸 United States
Visit company websiteSalary
💰 $26 per hour
Job Level
Mid-LevelSenior
About the role
- Consolidate and organize all business and personal receipts into spreadsheets
- Manage and update a project management system with clear priorities, deadlines, and owners
- Track tasks across multiple workstreams including real estate, public speaking, partnerships, and content
- Triage and manage two inboxes by drafting responses, flagging items, and organizing emails
- Coordinate meetings with stakeholders, send calendar invites, and prepare meeting materials
- Follow up on outstanding tasks, documents, and decisions to ensure completion
- Post or schedule content on platforms such as LinkedIn and Substack, ensuring review before publishing
- Work with the PR team and intern to meet video and content deadlines
- Draft, edit, and format materials such as decks, one-pagers, emails, and outlines
- Prepare daily or weekly summaries of progress, priorities, and issues for review
- Manage travel arrangements and logistics for events and meetings
- Oversee overlapping business and personal logistics to keep everything aligned
- Review and approve social content before publishing, and manage scheduling when needed
Requirements
- Sharp, grounded, and able to thrive in a fast-moving, high-accountability environment
- Organized, proactive, and brings strong ownership without being rigid or overbearing
- Comfortable navigating both big-picture strategy and small, meticulous details
- Clear and professional communication, with outstanding writing and attention to detail
- Discreet with sensitive information and exercises excellent judgment in decision-making
- High follow-through and intuitively helpful in anticipating needs
- Independent and self-directed in managing tasks
- Able to prioritize without drama and keep systems moving forward
- Flexible, calm under pressure, adaptable, and able to track many details at once
- Eager to support a founder who manages multiple ventures and expects excellence
- Believes in the mission and wants to be part of building something that matters
- Thrives in a culture that values precision, with an eye for how things look and feel
- Confident, emotionally intelligent, and thoughtful
- Comfortable managing both high-level strategy and hands-on logistics
- Strong problem-solving skills with the ability to anticipate issues before they arise
- Cares about aesthetics and understands how things look and feel
- Strong background in design, branding, real estate marketing, or legal administration is a plus
- Tech-savvy and quick to pick up new tools and software
- Experience with the following tools is a plus! Zoho (email, CRM, Cliq)
- Microsoft Office
- Gmail
- Dropbox
- Substack
- Canva
- Zoom
Benefits
- paid time off from Christmas through New Years
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementcontent schedulingdraftingeditingformattingtask trackingtravel logisticssocial media managementdata organizationreporting
Soft skills
organizedproactivestrong ownershipclear communicationattention to detaildiscretionhigh follow-throughindependentflexibleproblem-solving
