Executive Assistant II
Riveron
Executive Assistant
Carta
full-time
Posted on:
Location Type: Office
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $63 - $75 per hour
Job Level
Mid-LevelSenior
About the role
- Build trusted partnerships with the General Counsel, two Vice Presidents, their leadership teams, and key stakeholders across the business
- Develop a strong understanding of the company’s business, products, risk profile, and regulatory environment
- Proactively and accurately manage complex, high-volume calendars for three leaders, including legal deadlines, board/audit committee touchpoints, cross-functional reviews, and multi–time zone coordination
- Triage and draft replies to confidential communications; monitor inboxes, task/project tools, and collaboration channels (e.g., Slack/Teams); route privileged matters appropriately and ensure timely follow-up
- Plan and execute legal team meetings, trainings, offsites, and outside counsel briefings; coordinate agendas, pre-reads, minutes, action items, budgets, logistics, hospitality, and post-meeting follow-through
- Book travel and manage logistics for hearings, depositions, customer/partner meetings, and conferences; process expenses promptly
- Review and approve expenses, travel, and time-off requests for the executives’ direct reports; partner with Finance on invoice routing, accruals, and budget tracking
- Maintain a pulse on the legal organization and broader business; surface risks, feedback, and opportunities while protecting confidentiality and privilege
- Identify and implement process and tooling improvements across the Legal and Compliance org to drive clarity, efficiency, and scale
Requirements
- 5+ years of Executive Assistant experience supporting a senior leadership role (C-suite)
- Experience supporting multiple senior leaders in a fast paced startup environment
- Heavy calendar management and travel experience
- Ability to effectively multitask and prioritize on a daily basis
- Excellent written and verbal communication skills
- Impeccable discretion and ability to safeguard attorney–client privilege and sensitive information
- Experience reviewing and approving expenses, travel, and time-off requests
Benefits
- market competitive salary
- equity for all full time roles
- exceptional benefits
- commissions plans (for applicable roles)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel logisticsexpense approvalproject managementconfidential communicationmeeting coordinationbudget trackingprocess improvementmulti-time zone coordinationlegal compliance
Soft skills
multitaskingprioritizationwritten communicationverbal communicationdiscretionconfidentialitystakeholder managementorganizational skillsattention to detailproblem-solving
