ProAssisting - Remote Executive Assistance

Executive Assistant

• Managing the CEOs email
• Editing and posting marketing emails and blogs
• Managing social media by scheduling posts
• Providing client support and follow-up
• Answering student questions during classes
• Supporting content creation efforts using AI tools
• Managing podcast tasks and guest preparation
• Updating website content and preparing reports
• Assisting with promotional work for webinars, seminars, and upcoming book launch
• Coordinating travel arrangements and handling personal tasks

Virtual Assistant

• Consolidate and organize all business and personal receipts into spreadsheets
• Manage and update a project management system with clear priorities, deadlines, and owners
• Track tasks across multiple workstreams including real estate, public speaking, partnerships, and content
• Triage and manage two inboxes by drafting responses, flagging items, and organizing emails
• Coordinate meetings with stakeholders, send calendar invites, and prepare meeting materials
• Follow up on outstanding tasks, documents, and decisions to ensure completion
• Post or schedule content on platforms such as LinkedIn and Substack, ensuring review before publishing
• Work with the PR team and intern to meet video and content deadlines
• Draft, edit, and format materials such as decks, one-pagers, emails, and outlines
• Prepare daily or weekly summaries of progress, priorities, and issues for review
• Manage travel arrangements and logistics for events and meetings
• Oversee overlapping business and personal logistics to keep everything aligned
• Review and approve social content before publishing, and manage scheduling when needed

• Reviewing credit card statements and assigning them to businesses in QuickBooks
• Research projects to support both business and personal needs
• Answering and drafting email communication
• Coordinating with contractors and organizing related tasks
• Light budgeting of investments
• Converting old hard drives and analog media into digital files and cloud storage
• Preparing materials for speeches or presentations
• Acting as a sounding board for ideas and projects
• Providing support as needed with personal tasks

Industrial Advisor, Virtual Assistant

Growth Marketing

• Support two visionary leaders by creating strong systems, maintaining clear communication, and ensuring reliable operations
• Check and respond to emails
• Maintain the calendar and ensure it is always up to date
• Use the CRM and other systems to track and manage client interactions and information
• Schedule clients and appointments
• Invoicing and light bookkeeping
• Administrating training programs
• Plan and coordinate events and travel details
• Communicate with vendors and partners
• Keep the website and network current
• Support social media through scheduling posts, responding to members, and maintaining community engagement
• Check in and communicate regularly with the leaders
• Light personal admin support as needed (e.g., travel arrangements, occasional household appointments)

Assistant, Wellness and Spirituality

• Manage multiple email inboxes with professionalism and clarity
• Coordinate a dynamic calendar across meetings, travel, and shifting priorities
• Support client onboarding, communication, invoicing, and milestone tracking
• Prepare therapy sessions by reviewing documentation, organizing materials, and conducting light research
• Assist with trial preparation, including juror research, document organization, and material assembly
• Track and organize tasks and projects to ensure smooth progress and follow-through
• Take occasional calls on the client's behalf for communication and scheduling
• Flag key priorities and provide end-of-day status updates
• Assist with planning and executing the nonprofit's annual conference (speaker logistics, communications)
• Create and schedule social media posts, write captions, design graphics, and maintain a basic content calendar
• Engage with followers, tag partners, re-share content, manage comments, and keep bios, links, and analytics up to date