Prairie Band, LLC

Proposal Manager

• Coordinate proposal activities across multiple federal pursuits simultaneously
• Track proposal schedules, action items, and deadlines to ensure timely completion of deliverables
• Support proposal managers throughout the proposal lifecycle from pre-RFP through submission and archival
• Coordinate kickoff meetings, review sessions, status meetings, and production schedules
• Help ensure proposal efforts remain organized, compliant, and aligned with solicitation requirements
• Conduct detailed quality-control reviews of proposal documents prior to internal review and submission
• Cross-check proposal content against solicitation requirements, amendments, and instructions
• Support development and maintenance of compliance matrices and requirements tracking
• Ensure amendments, RFIs, and proposal correspondence are distributed and stored appropriately upon receipt
• Maintain attention to detail in all proposal deliverables, trackers, and communications
• Maintain organized proposal file structures and version control standards
• Manage proposal templates, resumes, past performance records, graphics, and reusable content libraries
• Support formatting and production of proposal deliverables using Microsoft Office and Adobe InDesign
• Troubleshoot document formatting and production issues and escalate concerns when support is needed
• Assist in preparing final submission packages for delivery
• Coordinate effectively with proposal managers, business development, capture teams, pricing, technical SMEs, subcontractors, and teaming partners
• Proactively communicate schedule changes, missing information, risks, and action items to proposal leadership and team members
• Maintain visibility and transparency across proposal teams through timely and accurate communication
• Escalate technical, schedule, or production risks early to mitigate proposal submission risk
• Support draft, edit, and format non-technical proposal sections including: Corporate capabilities, Past performance, Management approaches, Executive summaries
• Proofread proposal content for grammar, consistency, formatting, and compliance
• Support continuous improvement of proposal processes, templates, trackers, and best practices
• Assist in refining SOPs, workflows, and proposal management tools
• Support onboarding and training efforts for proposal standards and processes as needed

Senior Proposal Coordinator

Manager

• Continuously review quality control processes, procedures, and capabilities in order to sustain the most cost effective and efficient methods for meeting quality requirements.
• Make recommendations for improvement as appropriate.
• Review client QC requirements and ensure that quality control documentation for the project meets contractual requirements.
• Review and approve Contractor and subcontractor quality control documentation to ensure their planned activities meet contractual requirements.
• Understand client needs and requirements to develop effective quality control processes.
• Keep accurate documentation and perform statistical analysis.
• Submit detailed reports to appropriate executives.
• Be on the lookout for opportunities for improvement and develop new efficient procedures requirements.

Senior Proposal Coordinator

Quality Control Manager