Prairie Band, LLC

Compliance

• Review prime contracts & modifications to identify applicable SCA clauses (including FAR 52.222-41 and related provisions).
• Analyze and implement Wage Determinations (WDs) and applicable updates.
• Ensure proper labor classification alignment with DOL wage determinations.
• Monitor compliance with health & welfare (H&W) benefit requirements.
• Support audits related to SCA compliance, as requested by Contracts & Compliance Manager.
• Support audits related to DBA, as requested by Contracts & Compliance Manager.
• Maintain documentation supporting compliance requirements.
• Coordinate with HR and Payroll to validate compensation alignment with WD requirements.
• Track contract modifications affecting wage determinations and labor categories.
• Set up contracts, contract modifications, and wage updates in ERP system.
• Draft, review, and administer subcontracts under SCA-covered prime contracts
• Draft, review, & administer subcontracts under DBA-covered prime contracts, as required by Contracts Manager
• Ensure proper FAR, DFARS, and SCA clause flow-down to subcontractors.
• Verify subcontractor compliance with wage determinations and certified payroll requirements (if applicable).
• Maintain subcontract compliance files.
• Set up subcontracts and consulting agreements in ERP system.
• Assist with preparation of compliance reports and internal audits.
• Track regulatory updates affecting SCA contracts.
• Support implementation of policies and SOPs related to SCA and subcontract compliance.
• Provide guidance to internal stakeholders on SCA labor standards requirements.

Subcontractor Administrator – Compliance Specialist

Project Manager

• Provide direct support to the Program Director and the executive leadership team for day-to-day operations within the company.
• Manages the contract/project lifecycle from inception to completion, accountable for project results.
• Coordinates and controls day-to-day project operations and performance to resolve issues and identify risks.
• Effectively communicates with and requests information from external sources including, but not limited to, medical staffing firms, prime contractors, subcontractors, contract employees and clients to include the federal government.
• Manages, approves and reconciles timecards and invoices to ensure accurate and compliant submission.
• Works with other departments to provide information in support of the revenue cycle.
• Works directly with candidates, employees and clients to successfully credential and onboard staff on contracts and projects.
• Tracks and reports on key performance indicators KPI’s.
• Supports the leadership team with other reporting requirements as requested.
• Ensure all project documentation is timely, accurate and maintained per project requirements.
• Maintains a database regarding clients and potential clients.

Project Manager – Health Services

Recruitment

• Develop and implement effective recruitment strategies to attract top talent, with a strong emphasis on construction.
• Source and screen candidates through various channels, including job boards, social media, networking, agencies, and referrals.
• Conduct interviews and assess candidates' qualifications and fit for the position and company culture.
• Collaborate with stakeholders to understand staffing needs and develop job descriptions.
• Manage the entire recruitment process, from posting job openings to extending job offers and preparing the offer documents.
• Build and maintain a pipeline of qualified candidates for future staffing needs.
• Ensure compliance with all applicable laws, Prairie Band Employment Code, and various regulations related to recruitment and hiring.
• Serve as the enterprise’s subject matter expert for emerging technologies to continue enhancing recruitment strategies and processes.
• Schedule and lead monthly collaboration meetings with all staffing and recruiting personnel.
• Develop and maintain recruiting metrics and budget.

Lead Recruiting Specialist

• Manage the recruitment process for job openings by recruiting, interviewing, and facilitating the hiring of qualified job applicants, collaborating with the operations team to understand skills and competencies required for each opening.
• Manage the recruitment process, discover new candidate resources and make recommendations to the leadership team to expand the available candidate pool.
• Correspond with applicants regarding their status for employment consideration.
• Build and maintain strong relationships with candidates, guiding them through the recruitment process and ensuring positive candidate experience.
• Prepare and extend job offers, negotiate terms, and manage the onboarding process for new hires.
• Utilize various recruitment channels such as job boards, social media, professional networks, and employee referrals to identify potential candidates.
• Participate in job fairs, conferences, and other networking events to support recruiting initiatives.
• Administer and evaluate skill assessments and reference checks as needed.
• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to appropriate staff.
• Conduct or acquire background checks and employment eligibility verifications.
• Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
• Maintain current knowledge and ensure compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices to maintain compliance.
• Stay abreast of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Work with executive team in providing requested information for proposals.
• Perform other duties as assigned.

Healthcare Recruiting Specialist

Accountant

• The Project Accountant will support federal contracting subsidiaries with project-based activities by performing tasks related to project setup, planning, analysis, and closeout.
• This position will prepare project reports, review all project activity, including analysis and forecasting of revenue and expenses.
• Work with the Executive Leadership, Management, and Project Managers to prepare project reports and provide appropriate analysis.
• Payroll processing according to project costing.
• Track the status of the project ensuring execution and compliance.
• Collect and save all final statements and lien waivers to company folders.
• Manage contractual risks through synchronization of documents (SF1413 acknowledgments, certificates of insurance, lien waivers, certified payroll, and analytical).
• Assist in financial aspects of project close-out.
• Month-end review of WIP (Work in Progress) reporting.
• Collect monthly subcontractor payment applications and review for accuracy.
• Communicate with subcontractors to reconcile pay application status with respect to original contracts, change orders, and pending change orders.
• Assist the Financial Controller/PM in the monthly owner billing by pulling together the backup required based on the owner/contract.
• Review all subcontractor and supplier preliminary lien waivers for accuracy.
• Track certified payroll reporting to ensure that any supplier liabilities are met at the time of Subcontractor payment.
• Disburse funds to the subcontractors and ensure compliance.
• Collect and review all general invoices and match with a Vendor Purchase order/Subcontract.
• Prepare final statements at the end of the project and send them to subcontractors and suppliers for their review.
• Analyze project accounting metrics and each project’s financial position monthly and escalate any issues as needed.
• Manage vendor set ups by activating new and deactivating old.
• Manage project status through activating new and deactivating old.
• Performs other duties and accounting tasks as assigned.

Project Accountant II

Program Manager

• Manage all aspects of an assigned Program, Project, or Contract that is the responsibility of Prairie Band Health Services (PBHS).
• The Program Director is responsible for overall management and administration of Program, Project, or Contract in accordance with the contract documents, including performance, compliance, cost & quality control, administration of contracted employees and personnel, and other contract issues which may arise.
• The Program Director will formulate, plan, organize and execute contract related activities that meet the goals and objectives of the Program.
• Plans, analyzes, evaluates, and manages the project.
• Serves as the Contractor’s authorized point of contact to ensure contract compliance and satisfactory performance.
• Supervises Project Managers, HS Recruiter and HS Coordinator.
• Assists in coordinating work schedules, workflows, plus resolves issues, and ensures high-quality, compliant performance of all tasks by personnel working on the contract, to include multiple locations.
• Oversees the quality and timely submission of deliverables, reports, etc.
• Provides analysis of project requirements and accurate cost estimates for on-going projects and new business initiatives in support of Business Development.
• Provides program and related performance process improvements.
• Provides and gathers required information to assist with coordination support efforts.
• Provides timely and effective conflict and issue resolution.
• Effectively resolves and responds to issues directly with the Government.
• Participates in support of Business Development by drafting technical responses and supports review team initiatives for proposal submissions.
• Performs other duties as needed.

Subcontractor Administrator – Compliance Specialist

Project Manager – Health Services

Lead Recruiting Specialist

Healthcare Recruiting Specialist

Project Accountant II

Health Services Program Director