Prairie Band, LLC

Project Manager

• Lead healthcare facility outfitting or construction projects, overseeing planning, coordination, and execution.
• Demand strong leadership, contract management, and field coordination skills.
• Ensure project milestones are met, requiring 50%+ travel for onsite installations.

Project Manager, Field Team

Planner

• Provide transition planning, consulting, research, and analysis for healthcare FF&E projects.
• Assist in developing detailed inventories, equipment utilization and procurement plans, budgets, reports, and layout drawings.
• Develop and maintain master and departmental transition schedules aligned with project and construction timelines.
• Identify project timelines, milestones, and critical paths, and coordinate resource allocation for efficient user moves.
• Create detailed move plans, implementation schedules, 'To/From' worksheets, and sequencing documents during both design and construction phases.
• Conduct planning and implementation meetings (e.g., 90-day onsite, 60-day virtual, and pre-move briefings).
• Serve as liaison between equipment planners, users, facility staff, and government representatives.
• Prepare and distribute meeting agendas and minutes for all transition-related activities.
• Coordinate and supervise all FF&E-related vendor moves, including artwork and specialty items.
• Manage on-site move activities including bid preparation support, vendor evaluation, and selection.
• Oversee storage and warehousing logistics for equipment deliveries and documentation compliance.
• Manage DRMO/DLA processes and documentation (e.g., 1348-1A, 601 forms) in coordination with warehouse staff, Med Group BMET, MEMO, and logistics teams.
• Ensure timely creation and maintenance of DMLSS lists, PRCL updates, door sheets, punch lists, and equipment tracking logs.
• Maintain and update project tracking tools, such as Audaxware, for inventory and scheduling adjustments.
• Assist with preparation of all submittals, including warehousing, security, training, testing/certification, and inspection documentation.
• Generate staff training materials including orientation agendas, PowerPoint presentations, and 'Day in the Life' training documentation.
• Oversee and coordinate on-site installations, ensuring compliance with design specifications.
• Supervise IO Carpenter installations and ensure spaces are set up per the equipment drawings.
• Support space readiness, including minor cleaning and organization as needed prior to final transitions.
• Manage punch list resolution, including vendor coordination for incomplete items.
• Support internal communication and distribute project-related materials, signs, and flyers.
• Coordinate ribbon-cutting and other public-facing project activities as needed.
• Manage base/facility access for project personnel and vendors.
• Coordinate all facility and government inspections, walkthroughs, and schedule confirmations.
• Perform clerical and administrative tasks including scanning, filing, mailing, and travel coordination.
• Support project superintendents and field staff with communication and coordination across teams and vendors.
• Update and maintain the FF&E/LVS installation schedule in collaboration with project stakeholders.
• Assist in preparation of close-out documents including DD250, DD1354, BMET packages, and other final deliverables.
• Schedule and facilitate meetings with BMET, MEMO, logistics, IMIT, housekeeping, and other key stakeholders.

IO Transition Planner

Analyst

• The Capture Analyst supports the identification, qualification, and maturation of federal business opportunities across the organization and its subsidiaries.
• This role is responsible for gathering, analyzing, and synthesizing market intelligence, customer insights, and competitive data to inform capture strategies and increase win probability (Pwin).
• The Capture Analyst works closely with Business Development, Proposal, and Program teams to support the full lifecycle of opportunity development—from pipeline identification through proposal submission.
• Conduct market research to identify federal contracting opportunities aligned with organizational capabilities and NAICS codes
• Monitor sources such as SAM.gov, GovWin, agency forecasts, and industry portals
• Maintain and update the Business Development pipeline with accurate and actionable data
• Support opportunity qualification using established gate review processes
• Research target agencies, buying commands, and key decision-makers
• Analyze incumbent contractors, teaming landscapes, and competitive positioning
• Develop SWOT analyses and competitor profiles
• Track contract vehicles, expiring contracts, and recompete opportunities
• Assist Capture Managers in developing capture strategies, win themes, and call plans
• Support development of customer engagement strategies and meeting preparation materials
• Contribute to Black Hat sessions, competitive assessments, and price-to-win analyses
• Document and maintain capture artifacts (capture plans, contact reports, gate reviews)
• Provide research and data to support proposal development (technical and management volumes)
• Assist with development of past performance write-ups and resumes
• Ensure alignment between capture strategy and proposal content
• Support compliance matrices and requirements traceability
• Maintain CRM systems (e.g., Unanet, Salesforce, GovWin) with current opportunity data
• Generate pipeline reports, dashboards, and status updates for leadership
• Track KPIs such as pipeline value, win rates, and opportunity progression
• Identify potential teaming partners, subcontractors, and Joint Venture opportunities
• Support due diligence efforts on partners, including capabilities and past performance
• Assist in development of teaming strategies aligned with small business and 8(a) goals

Capture Analyst

Manager

• Oversee the daily operations of the electrical service department.
• Coordinate service calls, technician schedules, and job assignments.
• Ensure service work is completed on time, within scope, and meets quality standards.
• Communicate regularly with technicians to track job progress and resolve issues.
• Support technicians in troubleshooting electrical issues when needed.
• Supervise and support service electricians and apprentices.
• Provide guidance, training, and mentorship to field personnel.
• Enforce company policies, safety procedures, and jobsite standards.
• Maintain strong relationships with property managers, facility managers, and commercial clients.
• Review service requests and ensure technicians have the proper materials and information before arriving on site.
• Promote and enforce company safety policies and OSHA standards.

Service Manager

Proposal Manager

• Coordinate proposal activities across multiple federal pursuits simultaneously
• Track proposal schedules, action items, and deadlines to ensure timely completion of deliverables
• Support proposal managers throughout the proposal lifecycle from pre-RFP through submission and archival
• Coordinate kickoff meetings, review sessions, status meetings, and production schedules
• Help ensure proposal efforts remain organized, compliant, and aligned with solicitation requirements
• Conduct detailed quality-control reviews of proposal documents prior to internal review and submission
• Cross-check proposal content against solicitation requirements, amendments, and instructions
• Support development and maintenance of compliance matrices and requirements tracking
• Ensure amendments, RFIs, and proposal correspondence are distributed and stored appropriately upon receipt
• Maintain attention to detail in all proposal deliverables, trackers, and communications
• Maintain organized proposal file structures and version control standards
• Manage proposal templates, resumes, past performance records, graphics, and reusable content libraries
• Support formatting and production of proposal deliverables using Microsoft Office and Adobe InDesign
• Troubleshoot document formatting and production issues and escalate concerns when support is needed
• Assist in preparing final submission packages for delivery
• Coordinate effectively with proposal managers, business development, capture teams, pricing, technical SMEs, subcontractors, and teaming partners
• Proactively communicate schedule changes, missing information, risks, and action items to proposal leadership and team members
• Maintain visibility and transparency across proposal teams through timely and accurate communication
• Escalate technical, schedule, or production risks early to mitigate proposal submission risk
• Support draft, edit, and format non-technical proposal sections including: Corporate capabilities, Past performance, Management approaches, Executive summaries
• Proofread proposal content for grammar, consistency, formatting, and compliance
• Support continuous improvement of proposal processes, templates, trackers, and best practices
• Assist in refining SOPs, workflows, and proposal management tools
• Support onboarding and training efforts for proposal standards and processes as needed

Project Manager, Field Team

IO Transition Planner

Capture Analyst

Service Manager

Senior Proposal Coordinator