IO Transition Planner

Prairie Band, LLC

IO Transition Planner coordinating healthcare facility transitions for Mill Creek LLC. Managing personnel, equipment, and logistics to ensure successful project execution.

Posted 6/30/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide transition planning, consulting, research, and analysis for healthcare FF&E projects.
Assist in developing detailed inventories, equipment utilization and procurement plans, budgets, reports, and layout drawings.
Develop and maintain master and departmental transition schedules aligned with project and construction timelines.
Identify project timelines, milestones, and critical paths, and coordinate resource allocation for efficient user moves.
Create detailed move plans, implementation schedules, 'To/From' worksheets, and sequencing documents during both design and construction phases.
Conduct planning and implementation meetings (e.g., 90-day onsite, 60-day virtual, and pre-move briefings).
Serve as liaison between equipment planners, users, facility staff, and government representatives.
Prepare and distribute meeting agendas and minutes for all transition-related activities.
Coordinate and supervise all FF&E-related vendor moves, including artwork and specialty items.
Manage on-site move activities including bid preparation support, vendor evaluation, and selection.
Oversee storage and warehousing logistics for equipment deliveries and documentation compliance.
Manage DRMO/DLA processes and documentation (e.g., 1348-1A, 601 forms) in coordination with warehouse staff, Med Group BMET, MEMO, and logistics teams.
Ensure timely creation and maintenance of DMLSS lists, PRCL updates, door sheets, punch lists, and equipment tracking logs.
Maintain and update project tracking tools, such as Audaxware, for inventory and scheduling adjustments.
Assist with preparation of all submittals, including warehousing, security, training, testing/certification, and inspection documentation.
Generate staff training materials including orientation agendas, PowerPoint presentations, and 'Day in the Life' training documentation.
Oversee and coordinate on-site installations, ensuring compliance with design specifications.
Supervise IO Carpenter installations and ensure spaces are set up per the equipment drawings.
Support space readiness, including minor cleaning and organization as needed prior to final transitions.
Manage punch list resolution, including vendor coordination for incomplete items.
Support internal communication and distribute project-related materials, signs, and flyers.
Coordinate ribbon-cutting and other public-facing project activities as needed.
Manage base/facility access for project personnel and vendors.
Coordinate all facility and government inspections, walkthroughs, and schedule confirmations.
Perform clerical and administrative tasks including scanning, filing, mailing, and travel coordination.
Support project superintendents and field staff with communication and coordination across teams and vendors.
Update and maintain the FF&E/LVS installation schedule in collaboration with project stakeholders.
Assist in preparation of close-out documents including DD250, DD1354, BMET packages, and other final deliverables.
Schedule and facilitate meetings with BMET, MEMO, logistics, IMIT, housekeeping, and other key stakeholders.

Requirements

What you’ll need

Experience in healthcare facility transition planning or a related field preferred.
Strong organizational and communication skills; ability to coordinate complex logistics and timelines.
Proficient in Microsoft Office Suite; experience with Audaxware or similar FF&E/transition planning software is a plus.
Ability to manage multiple stakeholders, vendors, and tasks in a fast-paced environment.
Familiarity with military or federal healthcare systems and documentation (e.g., DD forms) is desirable.
Willingness to travel and be onsite during critical phases of the project.

Benefits

Comp & perks

Indian Preference Exercised: Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation.
Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Transition PlanningEquipment UtilizationBudget DevelopmentMove PlanningDocumentation ComplianceInventory ManagementTraining Material PreparationInstallation SupervisionPunch List ManagementFinal Deliverables Preparation

Soft Skills

Strong Organizational SkillsEffective CommunicationAbility to Manage Multiple TasksCoordination of Complex Logistics