Senior Proposal Coordinator

Prairie Band, LLC

Senior Proposal Coordinator at Prairie Band, LLC coordinating federal proposals across companies. Responsible for proposal organization, compliance, and collaboration in a fast-paced environment.

Posted 6/2/2026full-timeRemote • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Coordinate proposal activities across multiple federal pursuits simultaneously
Track proposal schedules, action items, and deadlines to ensure timely completion of deliverables
Support proposal managers throughout the proposal lifecycle from pre-RFP through submission and archival
Coordinate kickoff meetings, review sessions, status meetings, and production schedules
Help ensure proposal efforts remain organized, compliant, and aligned with solicitation requirements
Conduct detailed quality-control reviews of proposal documents prior to internal review and submission
Cross-check proposal content against solicitation requirements, amendments, and instructions
Support development and maintenance of compliance matrices and requirements tracking
Ensure amendments, RFIs, and proposal correspondence are distributed and stored appropriately upon receipt
Maintain attention to detail in all proposal deliverables, trackers, and communications
Maintain organized proposal file structures and version control standards
Manage proposal templates, resumes, past performance records, graphics, and reusable content libraries
Support formatting and production of proposal deliverables using Microsoft Office and Adobe InDesign
Troubleshoot document formatting and production issues and escalate concerns when support is needed
Assist in preparing final submission packages for delivery
Coordinate effectively with proposal managers, business development, capture teams, pricing, technical SMEs, subcontractors, and teaming partners
Proactively communicate schedule changes, missing information, risks, and action items to proposal leadership and team members
Maintain visibility and transparency across proposal teams through timely and accurate communication
Escalate technical, schedule, or production risks early to mitigate proposal submission risk
Support draft, edit, and format non-technical proposal sections including: Corporate capabilities, Past performance, Management approaches, Executive summaries
Proofread proposal content for grammar, consistency, formatting, and compliance
Support continuous improvement of proposal processes, templates, trackers, and best practices
Assist in refining SOPs, workflows, and proposal management tools
Support onboarding and training efforts for proposal standards and processes as needed

Requirements

What you’ll need

3–5+ years of experience supporting federal proposal coordination, proposal management, or related GovCon functions
Strong understanding of the federal proposal lifecycle and solicitation requirements
Proven ability to manage multiple concurrent proposal efforts in deadline-driven environments
Strong organizational, communication, proofreading, and editing skills
Ability to work independently while maintaining strong collaboration across teams
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Hands-on proficient experience with Adobe InDesign required, including document formatting and production support
Familiarity with FAR/DFARS and federal procurement processes
Experience supporting capture and business development efforts
Experience working with GovWin, SAM.gov, BidSpeed, Egnyte, SharePoint, or similar platforms
Experience supporting A/E/C, construction, facilities, IT, or professional services proposals
Familiarity with small business programs and joint venture environments

Benefits

Comp & perks

Indian Preference Exercised: Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal coordinationproposal managementdocument formattingproofreadingeditingcompliance trackingquality controlschedulingcontent developmentversion control

Soft Skills

organizational skillscommunication skillsattention to detailcollaborationindependenceproactive communicationproblem-solvingtime managementteam coordinationcontinuous improvement