Pompa Program

Events and Media Coordinator

Pompa Program

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $60,000 - $65,000 per year

Job Level

Mid-LevelSenior

About the role

  • Confirm and manage the executive’s daily calendar, ensuring they are fully prepared and aligned with all commitments
  • Monitor and assist with email inboxes and Voxer communication, flagging urgent items and organizing messages efficiently
  • Manage scheduling and rescheduling of internal meetings, podcast interviews, and public appearances
  • Ensure all presentation materials are finalized, accurate, submitted on time, and aligned with marketing deliverables and offers
  • Serve as a communication liaison between the executive and departments including PR, Marketing, Affiliate, Events, and Program Teams
  • Assist in planning and executing logistics for both live and virtual events, including venue coordination, menus, materials, and on-site setup
  • Ensure the executive is equipped with presentation essentials for all speaking engagements
  • Coordinate with media and production teams for live filming, class recordings, and interviews
  • Be available to support nights and weekends during live events or travel
  • Manage personalized gifting and thank-you gestures from the executive to guests, team members, and collaborators
  • Work closely with internal leaders across departments to ensure smooth execution of campaigns, events, and media opportunities
  • Assist in locking in event dates and managing the executive’s availability across company initiatives and partnerships

Requirements

  • Highly organized, detail-oriented, solution-focused, and adaptable
  • Proficient in Google Workspace (Especially Google Slides)
  • Proficient in Monday.com
  • Experience with scheduling platforms and communication tools such as Voxer
  • Comfortable supporting nights and weekends during live events or travel
  • Preferred: Previous experience supporting a high-profile executive, author, or thought leader
  • Preferred: Background or strong interest in the health, wellness, or functional medicine space