PoloWorks

Project Manager

• Coordinate across multiple workstreams to define and implement new business and technical solutions, working with a range of internal teams.
• Initiate projects, define deliverables and establish plans and governance models.
• Deliver projects across multiple workstreams (displaying industry recognised techniques and methodologies) to agreed time, cost, quality, TCF and compliance objectives.
• Execute and manage the project plan on a day-to-day basis, monitor progress and take all necessary actions and escalations where appropriate.
• Establish, lead, and manage cross functional and multi-disciplined teams (e.g. Business Operations, IT, Risk, Audit, etc).
• Resource projects appropriately and early escalation of potential slippage.
• Routinely engage with and communicate with Senior stakeholders.
• Prepare reports for weekly steering group meetings.
• Support the senior management decision making process.
• Work in accordance with Polo’s policies, client and regulatory requirements and operational frameworks.
• Engage in Polo leadership forums to share progress, lessons learned and best practices.

Executive Assistant

• Assist in organising and administering meetings of the Board of Directors, Board Committees, and Shareholders
• Prepare and circulate meeting agendas, notices, board papers, and supporting documents
• Draft accurate minutes of board, committee, and general meetings and follow up on action items
• Assist in maintaining statutory registers, records, and minute books
• Support the timely filing of statutory returns, forms, and disclosures with regulatory authorities
• Maintain and update corporate records, including registers of members, directors, secretaries, charges, and shareholdings
• Assist with incorporation, restructuring, amendments to constitutional documents, and other corporate actions
• Support document management, including scanning, filing, and retrieval of physical and electronic records
• Assist in handling shareholder queries related to corporate information, meetings, and statutory documents
• Liaise with external parties such as auditors, legal advisors, regulators, and service providers under supervision
• Assist in implementing and maintaining corporate governance policies and procedures
• Support governance audits and internal reviews as required
• Provide day-to-day administrative support to the secretarial team
• Assist with ad hoc projects and assignments related to company secretarial and compliance matters

Assistant Company Secretary

Data Scientist

• Lead the design and implementation of a new enterprise data management framework
• Develop comprehensive data management strategies aligned with governance requirements
• Oversee migration to cloud environments like Microsoft 365, Azure, and AWS
• Ensure data quality, compliance, and implement monitoring processes
• Engage with stakeholders and lead change management activities
• Manage projects and coordinate cross-functional delivery teams

Data Manager – Contractor

• Support the Company Secretary in ensuring that the company complies with statutory and regulatory requirements
• Assist in corporate governance, secretarial administration, statutory filings, board and committee processes, and maintaining corporate records
• Assist in organising and administering meetings of the Board of Directors, Board Committees, and Shareholders
• Prepare and circulate meeting agendas, notices, board papers, and supporting documents
• Draft accurate minutes of board, committee, and general meetings and follow up on action items
• Assist in maintaining statutory registers, records, and minute books
• Support the timely filing of statutory returns, forms, and disclosures
• Maintain and update corporate records, including registers of members, directors, secretaries, charges, and shareholdings
• Assist with incorporation, restructuring, amendments to constitutional documents, and other corporate actions
• Support document management, including scanning, filing, and retrieval of physical and electronic records
• Assist in handling shareholder queries related to corporate information, meetings, and statutory documents
• Liaise with external parties such as auditors, legal advisors, regulators, and service providers under supervision
• Assist in implementing and maintaining corporate governance policies and procedures
• Support governance audits and internal reviews as required
• Provide day-to-day administrative support to the secretarial team
• Assist with ad hoc projects and assignments related to company secretarial and compliance matters

Junior Assistant Secretary

Financial Planning and Analysis

• To lead the team providing financial reporting processes for insurance companies across Polo Works, providing leadership and technical guidance to all staff working on these clients.
• Where remediation or process redesign is required, this role is expected to lead the change, working with internal and external stakeholders to resolve any issues.
• Primary review of the financial results for non-Lloyd’s clients, including oversight of the process to ensure integrity and delivery of all regulatory and statutory financial reporting for the entities under management.
• Responsibility for managing financial compliance.
• Working with Client Finance Managers, play a leading role in the onboarding of new clients, reviewing/establishing accounting policies, overseeing and establishing an appropriate level of documentation and controls within the client finance team, resolving reporting/processing issues and embedding this into BAU.
• Preparation of Board and Audit Committee papers, attending either meeting if required.
• Reviewing and (where relevant) improving financial controls on a rolling basis.
• Liaison with external auditors on the audit and any relevant internal audit reviews.
• Management of related tax return data requests.
• Management of the preparation, interpretation, maintenance and application of accounting policies in accordance with current accounting standards.
• Work closely with clients on the interpretation of any new accounting standards, preparing technical papers and aligning processes to meet the new requirements.
• Playing a leading role in finance projects, including IT Financial systems development where relevant.
• Oversight of the work in the team, but getting into detail, resolving issues and working with clients where required.
• Training and developing the team in insurance related skills at every opportunity.
• Working with the Head of Client Finance and the learning and development team to understand skills gaps, identify suitable training and strengthen team knowledge.

Senior Manager, Client Finance

Analyst

• Support project planning, scheduling, and delivery tracking.
• Analyse project progress and report on performance against timelines and budgets.
• Coordinate with cross-functional teams to ensure alignment and delivery consistency.
• Maintain project documentation, including project plans, status reports, risk logs, and change logs.
• Ensure consistent tracking of tasks, milestones, risks, dependencies, and deliverables across the portfolio.
• Analyse project data to identify trends, variances, risks, and opportunities for process improvement.
• Produce dashboards, status reports, and presentations for senior stakeholders.
• Track KPIs, milestones, and deliverables across multiple projects.
• Translate complex data into clear, actionable insights.
• Maintain RAID logs across projects.
• Support the development of mitigation strategies and assist with escalation where required.
• Maintain and update resource allocation schedules.
• Oversee project plans and collaboration tools such as MS Project, SharePoint, Teams, Jira, and Azure DevOps.
• Draft, coordinate, and distribute project reports.
• Support stakeholder engagement and alignment across delivery teams.

PMO Analyst, 6mth FTC

Insurance

• Process London Market Insurance underwriting data in alignment with established procedure guides
• Analyse technical data and calculate transactions, including limits, premiums, and deductions
• Manage internal and external queries to ensure data accuracy and processing efficiency
• Develop and deliver training solutions, providing guidance, feedback, and support to the team
• Organise and maintain documentation for data processing, prioritizing workflow effectively
• Produce internal and client-facing reports with accuracy and clarity
• Identify and recommend enhancements to technical procedure guides, ensuring approved changes are documented and communicated effectively
• Provide solutions to clients when technical challenges arise
• Actively contribute to a collaborative and solutions-focused team environment
• Foster a positive and inclusive team culture by demonstrating engagement and accountability
• Support line managers in achieving team objectives and resolving technical/process challenges
• Build and maintain professional relationships with clients at all levels
• Provide cross-functional support as needed and collaborate across multiple client accounts

Technical Insurance Specialist

Solutions Engineer

• We are seeking a talented Digital Solution Architect to join our team. This pivotal role focuses on designing and delivering customised technical solutions that bring our digitised services to life for both new and existing customers.
• You will work closely with Product Owners and IT teams to define feasible product options, standardise deployment approaches, and ensure smooth service delivery.
• ****This is a hands-on role for someone passionate about translating customer requirements into practical, scalable solutions, while guiding technical teams and supporting the market deployment of our innovative digital services.
• ****