Executive Assistant
Client Command
Job Level
SeniorLead
About the role
- Provide proactive administrative support to the CTO and VP of Product Management, including managing complex calendars, travel planning, expense reporting, and correspondence.
- Assist with expense reporting for VPs in Engineering and Product Management
- Coordinate meetings and strategic engagements, including agendas, logistics, and materials preparation, across Engineering and Product
- Serve as a trusted liaison and point of contact for internal teams, clients, vendors, and partners on behalf of the CTO and VP of Product Management
- Monitor, prioritize, and respond to communications and inquiries directed to the CTO
- Support recurring meetings with the leadership teams and across Product and Engineering
- Prepare and edit high-quality written and presentation materials, including briefing documents, reports, and executive-level slide decks.
- Lead and support special projects as needed, including offsite meeting coordination.
- Assist in coordinating Engineering and Product initiatives, ensuring alignment and timely execution of cross-functional deliverables.
- Manage logistics for internal events or external engagements (e.g., conferences, client presentations) involving the CTO or VP of Product Management.
- Maintain strict confidentiality and professionalism when handling sensitive information
Requirements
- Bachelor’s degree or equivalent professional experience in executive support, operations, or project coordination.
- 10+ years of administrative experience, with 6–8 years supporting senior executives (CTO, CPO, or similar roles preferred).
- Mastery of Microsoft O365 and collaboration tools (e.g., Teams, OneNote, Excel, PowerPoint) and familiarity with AI tools (e.g., ChatGPT).
- Exceptional organizational and time management skills with meticulous attention to detail.
- Comfortable working in a fast-paced environment with shifting priorities and occasional off-hours availability.
- Strong written and verbal communication skills with a polished, executive-ready demeanor.
- Discretion and integrity in handling confidential and sensitive matters.
- Proactive, self-starting attitude with a service mindset and the ability to anticipate needs.
- Candidates based in Toronto, Ottawa, or Montreal metro areas preferred.
