Executive Assistant
Klass Capital
Executive Assistant
Liberty Mutual Canada
full-time
Posted on:
Location Type: Hybrid
Location: Toronto • 🇨🇦 Canada
Visit company websiteJob Level
SeniorLead
About the role
- Own SLT calendars, prioritize meeting requests, resolve conflicts, prepare agendas and pre-reads, and manage virtual/in‑person logistics and AV support. Capture action items and drive follow-up.
- Screen and prioritize email and calls, draft and edit executive correspondence and presentations, and liaise with direct reports and cross-functional partners.
- Track SLT priorities and project deliverables, coordinate stakeholders to remove blockers, prepare reports and budget materials, and maintain organized records.
- Plan complex travel itineraries, manage last-minute changes, process expenses, and coordinate team meetings, off-sites and executive events.
- Provide guidance and backup to other administrative staff and serve as a professional point of contact for internal and external stakeholders. Assist with onboarding processes for executives, ensuring smooth transitions.
- Other duties as assigned
Requirements
- Post‑secondary education (college or university) considered an asset.
- 7+ years of executive-level administrative experience supporting senior leaders required.
- Proven ability to manage multiple priorities, tight timelines, and high-volume scheduling in a fast-paced, matrixed environment.
- Excellent written and verbal communication skills and strong stakeholder judgment.
- Advanced proficiency with Microsoft Outlook and PowerPoint; strong Excel skills.
- Formal project management training or demonstrable project coordination experience considered an asset.
- Experience in both large matrixed organizations and nimble/start-up environments considered an asset.
- A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives internally and externally is critical.
Benefits
- A premier flexible work environment (a combination of on-site & remote work) supporting our employees in their pursuit of a healthy work-life balance
- Competitive health & dental benefits plan
- Market-leading pension plan
- Competitive time off policy
- External education & tuition reimbursement programs
- Employee & Family Assistance Programs
- An opportunity to get involved and become a member of one of our national employee committees – social responsibility, employee engagement, diversity, equity & inclusion
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive-level administrative experienceproject managementschedulingbudget managementtravel coordinationreport preparationaction item trackingconfidential information handlingonboarding processes
Soft skills
communication skillsstakeholder judgmentorganizational skillsdiscretionprofessionalismability to manage multiple prioritiesability to work in fast-paced environmentsproblem-solvingcollaboration
Certifications
formal project management training