PowerCo

Executive Assistant – 12-month Contract

PowerCo

contract

Posted on:

Location Type: Hybrid

Location: St. Thomas • 🇨🇦 Canada

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Job Level

Mid-LevelSenior

About the role

  • Prepares and coordinates key internal and external meetings on behalf of the CPO, manages schedules, agenda topics, communication and action plans follow up as required.
  • Effectively manages on a timely basis: expenses, calendar & travel management, correspondence, company car / IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, onboarding new direct reports, etc.
  • Serves as the point of contact for the CPO in their absence.
  • Develops and tracks deliverables of projects, providing progress reports, and proactive management responses; maintains scorecard and presents information regularly.
  • Regular monitoring, recording, reporting and communication of project deliverables.
  • Key participant in a variety of Procurement projects.
  • Supports the tracking of departmental budget and expenses.
  • Maintenance and publishing on SharePoint & VGCA Intranet of procurement documents/programs.
  • Interfaces with all levels of the organization within Canada as well as with HQ in Germany
  • Performs other general administrative tasks for the procurement department as a whole
  • Performs other duties as assigned or as they might pertain to the position.

Requirements

  • Bachelors degree in Business, Administration, Human Resources or a related field, and/or equivalent relevant work experience.
  • 5+ years related work experience
  • Experience in a busy corporate and/or ramp-up setting preferred
  • Ability to adapt to and maintain flexibility with the juggling of multiple projects
  • High degree of discretion and confidentiality required
  • Significant experience with multi-tasking, attention to detail, and ability to deal with ambiguity
  • Advanced competency with Microsoft Office Suite (Excel, PowerPoint, and Outlook)
  • Experience with OneDrive, SharePoint, MS Teams, Concur and SAP strongly desired
  • Demonstrates success in developing strong working relationships across many layers of an organization and across cultural boundaries.
  • Proven ability to prioritize, stay organized and maintain professional composure at all times.
  • Takes initiative, is self-reliant and can work well under minimum supervision.
  • Ability to travel within Ontario (up to ~10%)
  • Ability to maintain flexible work hours to account for time zone differences with Europe, when necessary
  • Overtime may be required to meet ramp-up deadlines.
Benefits
  • Attractive Remuneration: We offer a competitive and attractive remuneration that reflect your skills, experience, and contributions.
  • Relocation Support
  • Opportunities to participate in exciting company events that give back to the community.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementbudget trackingexpense managementcalendar managementreportingmulti-taskingattention to detailconfidentialityadministrative tasksonboarding
Soft skills
communicationorganizational skillsrelationship buildingadaptabilityinitiativeself-relianceprofessional composureflexibilitydiscretionability to deal with ambiguity
Certifications
Bachelor's degree in BusinessBachelor's degree in AdministrationBachelor's degree in Human Resources