PowerCo

Executive Assistant

• Prepares and coordinates key internal and external meetings on behalf of the CPO, manages schedules, agenda topics, communication and action plans follow up as required.
• Effectively manages on a timely basis: expenses, calendar & travel management, correspondence, company car / IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, onboarding new direct reports, etc.
• Serves as the point of contact for the CPO in their absence.
• Develops and tracks deliverables of projects, providing progress reports, and proactive management responses; maintains scorecard and presents information regularly.
• Regular monitoring, recording, reporting and communication of project deliverables.
• Key participant in a variety of Procurement projects.
• Supports the tracking of departmental budget and expenses.
• Maintenance and publishing on SharePoint & VGCA Intranet of procurement documents/programs.
• Interfaces with all levels of the organization within Canada as well as with HQ in Germany
• Performs other general administrative tasks for the procurement department as a whole
• Performs other duties as assigned or as they might pertain to the position.

Executive Assistant – 12-month Contract