Pavement Recycling Systems

Payroll

• Responsible for full cycle multi-state payroll for 600-700 employees
• Audits automated and manual timecards for payroll processing
• Calculate hours, tax withholdings, deductions, bonuses, and union fringes
• Process and complete all requirements in relation to certified payroll to ensure compliance with Federal, State, and local prevailing wage laws
• Ensures contractual obligations and submission of certified payroll reports
• Submit and upload compliance documentation into project specified payroll tracking systems
• Coordinates with both internal and external customers to ensure compliance with jobs including but not limited to customers, general contractors, subcontractors, government agencies and labor unions
• Review initial job packets for certified payroll or prevailing wage requirements
• Reviews and processes tiered subcontractor certified payroll documentation in a timely manner
• Exports and import timecard information from timecard software into payroll software
• Reviews and enters labor allocations reported on timecards
• Prepares termination and check adjustments
• Handles employee's inquiries regarding payroll checks or deductions on their paychecks
• Coordinates with the HR department to ensure the correct employee data is on file
• Process monthly union fringe reports for payment
• Supports the department with developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandates, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate records
• Coordinates year-end processes
• Maintains employee confidence and protects payroll operations by keeping confidential information
• Other duties as assigned

Senior Payroll Administrator

Administrative Assistant

• Greets and assists clients, guests, subcontractors, vendors, inspectors, and staff in person and via phone with professionalism and courtesy
• Serves as the first point of contact for incoming calls, emails, visitors, and general office inquiries
• Manages front office operations, including appointment scheduling, visitor management, conference room coordination, and maintaining office security protocols
• Monitors and supports building and visitor security procedures, including guest check-in/check-out processes, visitor badges, access control coordination, and adherence to company safety and security policies
• Maintains awareness of office and facility activity to ensure a safe, secure, and professional environment for employees, clients, vendors, and visitors
• Maintains a clean, organized, and professional front office environment
• Coordinates office calendars, meetings, appointments, and administrative schedules
• Manages incoming/outgoing mail, packages, permits, and project documentation
• Orders and maintains office supplies, PPE inventory, and general office materials
• Assists leadership with scheduling, travel arrangements, and administrative support
• Assists with project-related documentation, scheduling coordination, and internal communication efforts
• Coordinates with field personnel, vendors, subcontractors, and office staff to support operational efficiency
• Maintains organized digital and physical records, files, and project-related documentation
• Supports leadership and project teams with general administrative tasks and coordination needs
• Assists with tracking deadlines, office activities, and departmental workflows to help ensure timely execution of responsibilities
• Responds to high-level customer inquiries, resolves issues promptly, and escalates concerns when necessary
• Delivers responsive, professional, and solutions-oriented customer service to clients and stakeholders
• Coordinates with internal departments, field personnel, project managers, suppliers, and vendors to facilitate seamless communication and service delivery
• Maintains accurate records, logs, reports, and documentation related to customer interactions, office activities, and project coordination
• Handles sensitive or confidential information with discretion
• Ensures all communication reflects the company’s professionalism and commitment to quality
• Develops and improves administrative systems, workflows and office efficiency
• Maintains accurate records and reporting systems

Administrative Coordinator

Manager

• Responsible for leading and executing fleet asset strategy under the direction of the Director of Fleet.
• Focus on asset acquisition, lifecycle planning, valuation, location tracking, deployment, disposal, and understanding equipment build specifications.
• Partner with the Director of Fleet to refine asset strategies, support capital planning, and drive innovation.
• Execute lifecycle plans in alignment with strategy set by the Director of Fleet.
• Maintain real-time visibility of asset whereabouts, project assignment, and operational status.
• Track total cost of ownership and identify underperforming assets for corrective action.

Fleet Asset Manager

Human Resources

• Partners with hiring managers and administration to identify personnel needs and then develop detailed and compliant job descriptions for appropriate job positions.
• Organize and coordinate recruiting process (creates job postings, manage on-line postings/ATS, schedule interviews, administer assessments, extend offers, prepare new hire paperwork).
• Organize and implements the onboarding process for new hires (conduct new hire orientation, present and explain benefit offerings, and provide employees with a welcoming and inclusive experience).
• Assess potential candidates for fit within position (skills, education, competency, culture alignment).
• Modifies and creates job descriptions as needed.
• Provides employee relations support for employees and managers, including resolving issues.
• Knowledge of Benefits (Medical/Dental/Vision/ Vol. Life/STD/LTD/FSA).
• Assists in 401k and medical benefits enrollment administration.
• Assists HR department during open enrollment.
• Assists with leaves of absence.
• Provides HR reports as needed.
• Participates in continuous HR improvement initiatives and metrics.
• Maintains confidentiality and accurate HR files.
• Performs other duties as assigned.

Human Resources Generalist

Administration

• Assisting in the preparation, review, and administration of contractual proposals relating to construction projects.
• Reviews, comments, logs and tracks a variety of contract and legal documents.
• Negotiates terms as necessary to help mitigate risk.
• Tracks subcontracts for status.
• Processes purchase orders and change orders.
• Maintains electronic and hard copy filing systems.
• Drafts and administrates subcontracts to listed subcontractors post-award on Prime Contracts.
• Orders and issues Certificates of Insurance.
• Orders and tracks surety bonds.
• Recognizes unique requirements, characteristics, and issues based on project/owner specifications.
• Maintains contract information in accordance with organizational policy and procedures.
• Ensures that Organizations are following compliance with the legal requirements and owner specifications.
• Works closely with operations as well as senior management to minimize corporate risk.
• Other duties as assigned.

Senior Payroll Administrator

Administrative Coordinator

Fleet Asset Manager

Human Resources Generalist

Contracts Administrator