Administrative Coordinator

Pavement Recycling Systems

Administrative Coordinator serving as the first point of contact and supporting daily administrative operations in a construction environment. Managing front office functions, communication, and project coordination.

Posted 6/24/2026full-timeJurupa Valley • California • 🇺🇸 United StatesMid-LevelSenior💰 $24 - $28 per hourWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

customer serviceadministrative supportoffice coordinationappointment schedulingdocument managementrecord keepingproject documentationscheduling coordinationoffice management systemsCRM tools

Soft Skills

verbal communicationwritten communicationorganizational skillsmultitaskingtime managementattention to detailproblem-solvinginterpersonal skillsflexibilityprofessionalism

Tools & Technologies

Microsoft Office SuiteWordExcelOutlookoffice supplies managementvisitor management systemsaccess control systemsscheduling softwareproject management toolsemail communication

Industry Keywords

constructioncontractingengineeringproperty managementcorporate customer serviceoffice security protocolssafety policiesadministrative systemsworkflow improvementprofessional workplace environment

About the role

Key responsibilities & impact

Greets and assists clients, guests, subcontractors, vendors, inspectors, and staff in person and via phone with professionalism and courtesy
Serves as the first point of contact for incoming calls, emails, visitors, and general office inquiries
Manages front office operations, including appointment scheduling, visitor management, conference room coordination, and maintaining office security protocols
Monitors and supports building and visitor security procedures, including guest check-in/check-out processes, visitor badges, access control coordination, and adherence to company safety and security policies
Maintains awareness of office and facility activity to ensure a safe, secure, and professional environment for employees, clients, vendors, and visitors
Maintains a clean, organized, and professional front office environment
Coordinates office calendars, meetings, appointments, and administrative schedules
Manages incoming/outgoing mail, packages, permits, and project documentation
Orders and maintains office supplies, PPE inventory, and general office materials
Assists leadership with scheduling, travel arrangements, and administrative support
Assists with project-related documentation, scheduling coordination, and internal communication efforts
Coordinates with field personnel, vendors, subcontractors, and office staff to support operational efficiency
Maintains organized digital and physical records, files, and project-related documentation
Supports leadership and project teams with general administrative tasks and coordination needs
Assists with tracking deadlines, office activities, and departmental workflows to help ensure timely execution of responsibilities
Responds to high-level customer inquiries, resolves issues promptly, and escalates concerns when necessary
Delivers responsive, professional, and solutions-oriented customer service to clients and stakeholders
Coordinates with internal departments, field personnel, project managers, suppliers, and vendors to facilitate seamless communication and service delivery
Maintains accurate records, logs, reports, and documentation related to customer interactions, office activities, and project coordination
Handles sensitive or confidential information with discretion
Ensures all communication reflects the company’s professionalism and commitment to quality
Develops and improves administrative systems, workflows and office efficiency
Maintains accurate records and reporting systems

Requirements

What you’ll need

Minimum of 3–5 years of experience in a corporate customer service, administrative, office coordination, or front office role
Prior experience in construction, contracting, engineering, property management, or a related industry strongly preferred
Excellent verbal and written communication skills
Strong organizational, multitasking, and time-management abilities
Proficiency with Microsoft Office Suite (Word, Excel, Outlook), office management systems, and customer relationship management (CRM) tools
Ability to multitask and prioritize in a fast-paced, deadline-driven environment
Professional appearance, demeanor, and a high level of discretion
Strong attention to detail and customer-first attitude
Proven ability to fulfill responsibilities within a fast-paced and dynamic environment
Demonstrates flexibility to effectively manage changing priorities and timelines through strong problem-solving skills
Proven time management and follow-through skills with the ability to manage multiple tasks and deadlines
Ability to work both independently and collaboratively within a team-oriented environment
Maintains tactful, mature, and professional demeanor with strong interpersonal skills and the ability to work with diverse individuals
Highly motivated with a demonstrated passion for excellence, accountability, and initiative
Demonstrates strong work ethic and integrity with a commitment to delivering high-quality work
Passion for maintaining a safe, secure, and professional workplace environment.

Benefits

Comp & perks

Health, Dental, and Vision as well as other supplemental health insurance.
PTO and Holiday Pay.
ESOP Retirement Benefits are extended to all employees with participation after one year of service.
A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
401K Retirement Benefits are extended to all Non-union employees.
Opportunities for career advancement.
On the job training provided to all employees.
Work for an industry leader in various disciplines and markets.