OurAssistants

Executive Assistant

Location : Work from Home
Type of Employment : Full-time
Work Shift : US Business Hours
OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity.
Acting as the second-in-command to operations leadership, this role is critical in executing administrative tasks, streamlining systems, and supporting asset management activities.
Perform heavy administrative work to support daily business operations.
Schedule and coordinate meetings, ensuring communication flows efficiently across teams.
Serve as the operational point person for internal coordination, task execution, and follow-up.
Assist in managing the different phases of operational systems and business processes.
Support operational activities related to assets (not direct property management).
Track asset-related data and help maintain performance dashboards.
Coordinate with internal teams and vendors to support asset-level projects.
Build, document, and maintain Standard Operating Procedures (SOPs) and internal workflows.
Identify areas for improvement and help implement scalable operational systems.
Support light technical operations, including system enhancements and process automation.
Generate and manage reports using Microsoft Excel for tracking operational performance.
Analyze operational data to provide insights and support informed decision-making.
Maintain structured documentation to support risk mitigation and compliance.
Support light financial tasks including expense tracking and data entry.
Maintain organized records in tools like QuickBooks Online (QBO).
Understand and interpret basic Profit and Loss (P&L) statements to support operational reporting.
Collaborate with leadership to provide context for financial data during planning and review.
Assist in transaction coordination, including documentation tracking and stakeholder communication.
Support project timelines by coordinating between internal departments and external partners.
Contribute to identifying operational risks and help implement mitigation strategies.
Assertive and organized with a strong sense of ownership and accountability
Proactive and solutions-focused; anticipates issues and resolves them independently
Detail-oriented and consistent, with a commitment to documentation and process
Analytical and able to interpret data for strategic decision-making
Process-driven and comfortable creating order and structure from scratch
Strong communicator with the ability to collaborate across teams and departments
Capable of managing multiple tasks in a fast-paced, dynamic environment

Executive Assistant, Operations Generalist

Controller

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity.
Prepare and deliver timely, accurate monthly financial statement packages for all real estate companies.
Oversee invoicing for rent, utilities, insurance, taxes, and CAM fees to ensure accuracy and timeliness.
Manage company-wide cash flow, ensuring prompt collection of tenant accounts receivable.
Prepare and present consolidated quarterly financial reports for ownership.
Develop lender and escrow reporting packages and maintain compliance with requirements.
Collaborate with external CPA firms on quarterly tax estimates and annual tax return preparation.
Supervise and oversee the daily operations of the Accounting Department.
Lead, mentor, and develop the Accounting team to achieve departmental goals.
Respond promptly to inquiries from internal stakeholders, tenants, lenders, and ownership.

Real Estate Controller

SEO Marketing

We are seeking a highly skilled and results-driven SEO Specialist to develop and execute our search engine optimization strategy.
This role involves managing both on-page and technical SEO, link-building campaigns, and content optimization to ensure our e-commerce platform achieves high visibility and rankings.
Conduct comprehensive keyword research to identify high-value search terms and growth opportunities.
Optimize product, category, and blog pages with effective titles, meta descriptions, headings, and internal linking.
Perform technical SEO audits to resolve crawlability, indexing, site speed, and mobile usability issues.
Develop and implement link-building and off-page SEO strategies to grow domain authority.
Collaborate with the content team on SEO-driven content planning and ensure logical, user-friendly site structure.
Monitor SEO performance using analytics and search tools; prepare and present reports on key performance metrics.

SEO Specialist

Chief Marketing Officer

• Own and lead the company's marketing strategy, aligning it with growth objectives
• Plan and execute digital marketing campaigns, content initiatives, brand-building, and lead generation activities
• Collaborate closely with sales, operations, and leadership to ensure marketing supports business priorities
• Manage and oversee the creation of marketing materials, website updates, email campaigns, social media, and paid advertising
• Track and report on campaign performance, analyze data, and recommend optimizations
• Monitor market trends and competitor activities to keep strategies fresh and relevant
• Identify and manage external vendors or partners when needed
• Champion a hands-on, executor culture within the marketing function
• Support business development efforts by identifying market opportunities and contributing to partnership strategies

Executive Assistant, Operations Generalist

Real Estate Controller

SEO Specialist

Head of Marketing