Industry Research Agreements Administrator
Oregon Health & Science University Foundation
Cognos
Billing A/R Coordinator, Administrative Coordinator
Oregon Health & Science University Foundation
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteSalary
💰 $28 - $38 per hour
Job Level
JuniorMid-Level
Tech Stack
Oracle
About the role
- Review accounts, perform high level expenditure review, create, approve and submit interim invoices ensuring contract and policy compliance.
- Research and correct posting errors; prepare pre-approved batches or adjusting journal entries.
- Ensure accurate recovery of F&A and complete ad hoc reports related to billing and account status.
- Review and approve OHSU forms/invoices and identify potential cost transfers, alert Post-award Analyst.
- Analyze newly executed subaward agreements; set up agreements in Oracle and resolve terms & conditions issues.
- Input subaward invoice data into Oracle; generate and send activity report summaries and follow up as required.
- Review subrecipient invoices for accuracy and authorization; investigate and follow-up via data queries.
- Reconcile final invoices to subaward module and OGA; reconcile OGA accounting with subrecipients’ accounting.
- Set up POs accounting for previous expenditures and indirect cost rates; maintain electronic files and OGA comments.
- Monitor open accounts receivable, resolve payments, contact agencies, and work with departments to facilitate prompt payment.
- Create and present monthly outstanding AR reports and recommend write-offs or process improvements to leadership.
- Research, analyze, interpret and apply federal, non-federal, institutional and award specific policies; assess risk and ensure audit standards.
- Provide superior customer service and maintain expertise in university research administration practices.
- Meet established productivity goals and perform other duties as assigned.
Requirements
- Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience.
- Ability to handle multiple priorities in a fast-paced, sometimes stressful environment often with competing deadlines.
- Ability to understand and interpret complex guidelines quickly and accurately.
- Ability to establish and maintain effective working relationships, and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.
- Strong oral and written communication skills.
- Ability to work collaboratively in a team environment.
- Advanced experience using computerized spreadsheets, databases, and word processing applications.
- Ability to exercise diplomacy and handle highly confidential matters in a discreet manner.
- Ability to work in a changing environment, possess strong analytic/assessment skills, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision.
- In-depth understanding of applicable guidance documents such as 2 CFR 200 and the NIH Grants Policy Statement.
- Working knowledge of Federal, Non-Federal and Industry sponsored projects.
- Advanced knowledge of concepts, policies, processes and regulatory requirements associated with the administration of sponsored projects agreements funded from extramural sources.
- Preferred: 1 year of financial analysis experience that includes research finance.
- Preferred: Experience in a university or college setting with post-award administrative responsibilities.
- Preferred: Proficiency with utilizing multiple types of software, and web applications.
