Duke Careers

Grants and Contracts Administrator – Clinical Research Administration, Finance

Duke Careers

full-time

Posted on:

Origin:  • 🇺🇸 United States • Alabama, Arizona, California, Colorado

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Salary

💰 $59,829 - $96,900 per year

Job Level

Mid-LevelSenior

About the role

  • Work Arrangement – Remote; Candidates must reside in one of the approved states for remote work, which can be viewed here: https://remotework.duke.edu/policy/outside-nc/
  • This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.
  • Pre-award activities include support for clinical research, including trials, for PI initiated and Sponsor initiated studies, for multiple clinical research programs.
  • Ensure all applications and contracts meet sponsor/agency and university guidelines adhering to the necessary internal and external deadlines.
  • Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
  • You will effectively manage assigned projects and financial project portfolios using independent judgment and discretion to make decisions that impact the compliance and successful completion of the clinical research studies.
  • Build and maintain close collaborative working relationships with the Principal Investigators (Pls), key study personnel and colleagues throughout Duke to effectively manage the financial activities of research studies.
  • Manage the patient reimbursement process in a timely manner and ensure that the Clinical Research Unit (CRU) Management Fee is transferred from study revenue to the applicable research infrastructure codes.
  • Close-out studies in a timely manner in compliance with School of Medicine (SOM) policy and the requirements of the funding agency, as applicable.
  • Produce reports and fiscal forecasts for the study team regularly during the study with enough detail for study teams to make informed decisions about their research portfolio, Hub accounts and funds available to support effort and other expenses.

Requirements

  • Candidates must reside in the following states: AL, AZ, CA CO, CT, DE, FL, GA HI, IL, IN, IA, KY, LA, ME, MD, MA, MI, MT, NH, NJ, NY, NC, OH, OR, PA, SC, TN, TX, VA, WA, & Washington, DC.
  • Education/Training – Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
  • Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire is required.
  • Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date.
  • Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.
  • Experience - No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.
  • Skills Ability to analyze data and formulate conclusions.
  • Ability to learn changing technologies related to grants and contracts management.
  • Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
  • Ability to communicate both verbally and in writing with all levels of the organization.
  • Ability to manage and prioritize multiple projects/tasks simultaneously.
  • Ability to create verbal and written reports.
  • Knowledge of federal rules and regulations relating to research grant and/or contract activity.
  • Knowledge of Duke University policies and procedures relating to grant and contracts activity.
  • Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.
  • Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
  • Understand and be able to apply costing rules and regulations to federally funded projects.
  • Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties.
  • Understand financial processes and controls including the reconciliation process.