Open Society Foundations

Program Manager

• Support the Associate Director of Programs Central Asia in the development and implementation of the visions for Open Society’s work in Central Asia (including Mongolia)
• Deliver on day-to-day liaison with grantees and cultivate new partnerships to ensure the opportunity or objectives defined for the region are designed, launched, implemented, and exited according to the outcomes defined
• Effectively manage the grant-making process by communicating with grantees for proposal submission, assisting in and manage grant record preparation, grants processing, payments, reporting, and other related processes
• Build a strong understanding of the field and partnerships, in developing and designing the grant selection processes
• Work collaboratively in developing, assessing, and revising program strategies
• Process and oversee progress of consultant contracts
• Monitor progress implementation, project risks, and other relevant status updates and communicate to Associate Director of Programs Central Asia regularly
• Manage relationships with partners, to achieve OSF’s strategic objective through the Program
• Develop a comprehensive partnerships, policy and methodology for sustainable engagement with relevant social movements, civil society groups, think tanks, and policymakers in consultation with the Associate Director of Programs Central Asia

Project Manager

• Listen to internal customers and sponsors and help drive strategy conversations, create vision presentations, and develop complex project plans.
• Understand the big picture and value delivery while focusing on efficiencies and optimizations.
• Create and manage project budgets from USD $100K-$5m.
• Create order and stability using project management techniques and tools as appropriate for the project context.
• Seamlessly orchestrate time zones, milestones, deadlines, and dependencies across multiple projects at once.
• Break silos by building relationships and processes for interacting with subject matter experts within IT and across the organization.
• Communicate clearly to stakeholders and other audiences through sophisticated change management plans, training plans and project communication plans.
• Manage relationships with external vendors, including negotiating contracts, monitoring and evaluating vendor performance, and ensuring compliance with contractual agreements.
• Motivate and protect the project team, solve problems, remove obstacles, anticipate issues, and manage risk.
• Have the ability to recognize when projects are struggling and to course-correct when necessary, including stopping projects that are not meeting objectives.
• Embrace IT Governance processes and procedures, stakeholder management and change management processes and techniques.

• Effectively manage the grant making processes related to the higher education team’s objectives.
• This responsibility includes day-to-day liaison with grantees about proposal development and submission, providing feedback and reviewing budgets, overseeing grant record preparation, ensuring timely processing of grants, payments and reports, and undertaking periodic reviews of progress with grantees, including site visits and attendance of program meetings.
• Build a strong understanding of the organizational grant making rules and policies.
• Help design grant selection processes and projects.
• Work collaboratively with other members within the team and with colleagues across OSF to ensure the team is effectively leveraging OSF’s capabilities to reach the agreed outcome.
• Communicate with and build collaborative relationships with grantees and partners.
• Provide guidance on OSF processes and procedures.
• Provide expertise, both internally and externally, to support the development of grantee organizations and projects.
• Assist in the construction, maintenance, and assessment of grant making, sharing responsibility for design with manager.
• Provide support for internal and external initiatives and events with the Administration Officer, including support in conceptualizing events, identifying speakers, developing event agenda, and working with operations colleagues to manage event logistics.
• Manage and oversee consultant contracts, as needed.
• Contribute to planning and development of annual goals and budgets.
• Perform other tasks and take on other responsibilities, as required by the Director, Higher Education.

Associate – Program Management

Manager

• Develop and own the foundation's fundraising strategy across grants, corporate sponsorships, and individual giving.
• Identify, cultivate and steward relationships with qualified prospects, adapting solicitation strategies as appropriate.
• Translate the Foundation's mission, values and roadmaps into suitable, philanthropic narratives for potential donors.
• Build and manage corporate sponsorship programs and partnership packages, including around flagship conferences and events such as the annual State of the Open Home and global community meetups.
• Research, write, and manage grant applications and funder reporting, including open-source and public-interest technology funders, making sure donors are informed on how their support is contributing to our mission.
• Set up and maintain fundraising systems — donor/CRM tracking, pipelines, reporting, and donation platforms.
• Collaborate with leadership and the project communities to align fundraising with the foundation's roadmap and values.
• Engage external partners and advisors when needed, including across international funding sources.

Fundraising Manager

Graphics Designer

• Design and deliver compelling creative for websites, social media, print materials, data visualizations, video narratives, and interactive applications.
• Lead the visual design and front-end execution of digital storytelling projects--ranging from standalone microsites and data tools to motion graphics and animations.
• Collaborate closely with developers, writers, and campaigners to create wireframes, mock-ups, storyboards, and prototypes that clearly communicate design intent and user interaction.
• Uphold and evolve Open Society’s visual identity across all mediums, supporting both internal teams and external vendors to produce on-brand, high-quality creative work.
• Manage and maintain identity guidelines, visual style libraries, and design systems to support consistent and effective visual communication.
• Source, edit, and produce visual content using photography and video to support campaign goals and brand messaging.
• Review and guide work from design contractors, consultants, and agency partners to maintain visual and strategic alignment.
• Participate in creative brainstorming, campaign development, and communications planning alongside a multidisciplinary digital team.

Visual Designer

Operations

• This is a key site-facing operations role supporting the day-to-day running of OSF’s European offices.
• You will help keep essential workplace operations, facilities services, vendor relationships, and regional support processes running effectively across a complex global environment.
• Operations Officers work with the Associate Director of Operations to drive cohesion among geographically located staff (at a local level) and create ownership of operations issues across the localized geography.
• This role plays a vital role in enabling the development, implementation, and monitoring of day-to-day operations, processes, and practices to provide visibility into the goals, progress, and obstacles of key initiatives across the organization.
• The role also works in supporting cultural transformation initiatives across the geographies.
• Covering multiple offices in the region, the role serves as a back-up for the Associate Director in the same region and features as their partners in providing local knowledge and insights.

Operations Officer

• Oversee the project management of multi-departmental, global projects under Global Operations’ remit, ensuring consistent methodologies, tools, and reporting standards.
• Drive execution of high-impact, cross-functional projects from initiation to completion.
• Develop and maintain governance frameworks for project execution and decision-making.
• Monitor project health, risks, and dependencies, and escalate issues as needed to ensure timely delivery.
• Manage the meetings and events team, Data Officer, and Safety, Health, Environment, and Quality Officer’s workstreams.
• Partner with other ADs and their team members to ensure strategic and operational alignment across initiatives and geographies.
• Provide line management, guidance, and support to a team of four direct reports: two Meetings and Events Officers, the Data Officer, and the Safety, Health, Environment, and Quality Officer.

Associate Director, Global Operations

Events

• Help shape how OSF plans and delivers meetings and events across global offices and external venues.
• Guide colleagues through event workflows, support complex convenings, and help build consistent, practical event operations across the organisation.
• Provide specialist logistical and operational support for high-priority and complex events.
• Support the design of the meetings and events support framework, including the event lifecycle, workflows, policies, and roles and responsibilities of various internal and external stakeholders.
• Provide step-by-step guidance to the event organizers on the event planning and successful execution within the support framework.
• Maintain a set of supporting materials for the meetings and events support framework that are clearly organized and shared with the event organizers for ease of access and utilization.
• Manage relationships with hotels, event venues, and vendors in key operational cities.
• Support the Global Associate Director in improving event workflows and policies by proactively identifying operational gaps and recommending enhancements.