Operations Officer

Open Society Foundations

Operations Officer supporting the day-to-day running of OSF’s European offices, ensuring effective workplace operations and facilities management. Involves vendor management and operational system development.

Posted 5/29/2026full-timeBerlin • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

This is a key site-facing operations role supporting the day-to-day running of OSF’s European offices.
You will help keep essential workplace operations, facilities services, vendor relationships, and regional support processes running effectively across a complex global environment.
Operations Officers work with the Associate Director of Operations to drive cohesion among geographically located staff (at a local level) and create ownership of operations issues across the localized geography.
This role plays a vital role in enabling the development, implementation, and monitoring of day-to-day operations, processes, and practices to provide visibility into the goals, progress, and obstacles of key initiatives across the organization.
The role also works in supporting cultural transformation initiatives across the geographies.
Covering multiple offices in the region, the role serves as a back-up for the Associate Director in the same region and features as their partners in providing local knowledge and insights.

Requirements

What you’ll need

Educated to a degree-level (or equivalent).
Experience in facilities, workplace, office operations, or generalist operations within a multi-stakeholder environment.
Experience managing or coordinating vendors, service providers, contracts, invoices, or facilities-related services.
Strong organizational skills with the ability to manage competing priorities independently.
Proven ability to build relationships across different levels of seniority and functions.
Experience supporting operational administration such as invoice processing, payment tracking, procurement, records, or budget support.
Ability to work on-site regularly due to the facilities and office-facing nature of the role.

Benefits

Comp & perks

Generous time off and flexible work arrangements.
Employer-paid health insurance * and dental plans for individuals and families (no employee contribution required).
Exceptional retirement savings plan (non-contributory for employees) and life insurance.
Progressive paid parental leave, reproductive and family planning support, and much more.
A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

facilities managementvendor managementcontract managementinvoice processingpayment trackingprocurementbudget supportoperations administration

Soft Skills

organizational skillsrelationship buildingindependent managementprioritization

Certifications

degree-level education