Chief of Staff
Union of Concerned Scientists
Deputy Chief of Staff
Oklo Inc
full-time
Posted on:
Location Type: Remote
Location: Remote • California • 🇺🇸 United States
Visit company websiteSalary
💰 $110,000 - $140,000 per year
Job Level
Lead
About the role
- Serve as the first line of intake for requests directed to the Chief of Staff (COS); assess priority, determine action steps, and either resolve directly or escalate as needed
- Act as the trusted delegate and exercise sound judgement and discretion when making decisions
- Represent the COS in meetings and discussions when they are unavailable, ensuring priorities and context are clearly communicated and strategic decisions are advanced.
- Translate executive priorities into actionable plans; monitor progress and hold teams accountable for follow-through
- Own the end-to-end process for executive and leadership meetings: set and manage agendas, ensure participants are fully prepared, and handle logistics so leadership can focus on strategy and decision-making
- Monitor progress on high-priority projects, surface risks or delays, and manage the execution of strategic initiatives, intervening on behalf of the COS to keep initiatives on track
- Facilitate collaboration across teams, especially on company-wide goal-setting, status updates, and communications to ensure organizational alignment
- Lead resolution of cross-functional challenges, escalating issues when necessary and ensuring organizational alignment on solutions
- Partner with the COS to develop long-range plans, establish key programs, and support policy creation that advances Oklo’s mission
- Support annual and quarterly strategic planning processes, ensuring leadership alignment and timely execution of company goals
- Provide data-driven insights and analytical support to inform executive decision-making
- Manage the COS’s calendar strategically, prioritizing time against company objectives like OKRs and ensuring leadership is operating at peak efficiency
- Build and continuously improve systems that enhance visibility, accountability, and organizational efficiency
- Partner with functional leaders to identify barriers, streamline processes, and implement scalable operational solutions
Requirements
- Proven experience in high-level program, operations, or project management roles within fast-paced organizations.
- Fluency and near expertise in operational tools such as Google suite, Microsoft Suite, Zoom, AI notetakers, Confluence, Slack, or other similar tools that allow for improved alignment and project execution
- Exceptional organizational, analytical, and communication skills with strong attention to detail
- Adept at synthesizing complex information, surfacing key insights, and driving clarity in ambiguous situations
- Trusted to handle confidential and sensitive information with discretion and integrity.
- Professional, confident, and capable of strongly representing leadership in front of both internal and external stakeholders with clarity
- A natural problem-solver who thrives in dynamic environments and enjoys building order from complexity
- Highly adaptable, proactive, and able to balance both strategic thinking and tactical execution
- Strong interpersonal skills with the ability to build relationships across levels and functions
- Comfort with data-driven decision making; able to generate and interpret metrics to track progress
- Demonstrated ability to independently manage multiple projects and shifting priorities with poise
Benefits
- flexible time off
- equity
- competitive pay
- 401k
- health insurance
- FSA
- flexible work hours
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
program managementoperations managementproject managementdata analysisstrategic planningagenda managementrisk managementprocess improvementmetrics interpretationconfidential information handling
Soft skills
organizational skillsanalytical skillscommunication skillsproblem-solvingadaptabilityinterpersonal skillsdiscretionleadership representationattention to detailstrategic thinking
