Payroll Manager
Stitch Fix
Oracle
Payroll Specialist III
National Association of Community Health Centers (NACHC)
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $64,800 - $100,439 per year
Job Level
Mid-LevelSenior
Tech Stack
C++
About the role
- Partner with the HR team on the coordination, administration, and communication of payroll related services, systems, and events
- Maintain and educate staff on time keeping system; ensure compliance, allocate appropriate grant use
- Ensure complete documentation of the payroll process, and review on a quarterly basis
- Ensure organizational compliance with federal and state pay related legislation throughout multiple states; accurately set up and maintain labor distribution in payroll files
- Work closely with payroll processing vendors to add general ledger codes to include grants and new departments as needed
- Ensure the pay, deductions and benefits are flowing appropriately through the payroll systems to provide accurate paychecks for staff
- End-to-end management of semi-monthly payroll function in multiple states
- Audit W-2 reports annually prior to distribution
- Respond to employee questions related to payroll with an expected high-level of helpful, efficient service
- Export approved timesheet data to the Project Accounting Module of the accounting system
- Set up, maintain, and manage garnishments processing
- Track 401(k) loan repayments and changes by employees; facilitate 401(k) Audit
- Prepare and enter journal entries for each payroll period
- Monitor PTO balances to ensure compliance with internal and external guidelines
- Enter and maintain accurate Employee information into HRIS system
- Process the PAF for employee changes, new hires, terminations, etc. through the HRIS and benefit systems
- Creating reports or data as needed (compensation, turnover, anniversaries, etc.)
- Filing employee and HR information into appropriate files and in accordance with regulations
- Maintain accurate payroll related files/reports for annual audit; E-file documents
- Support the Open Enrollment Process annually
- Support the HR team in answering employee inquiries related to payroll and benefits
- Ensure that the Payroll SharePoint page is updated timely and accurately
- Train and mentor new team members and peers in areas of expertise
- Manage relationships with all HRIS vendors and ensure they are meeting SLA’s
- Assist in implementation, administration, and reporting of all HRIS systems
- Assist in evaluation of reports, decisions, and results of department in relation to established goals
- Recommends new approaches, systems, policies, and procedures to effect continual improvements in efficiency of department and services performed
- Maintain compliance with federal and state regulations concerning employment
- Be a communication liaison to employees and managers by updating important changes in programs, legal and policy through all appropriate organizational communication venues.
- Collaborate with the HR Team to deliver great service in the areas of Human Resources to employees and potential candidates
- Accurately tracks time in accordance with processes established at the organizational level
- Other duties as assigned
Requirements
- Bachelor’s Degree in Accounting, Finance, or a related field; or an equivalent combination of education and experience
- Minimum of 5 years of providing Payroll services
- Experience processing full cycle multi-state Payroll
- Experience with Paylocity, Workday and ClickTime highly preferred
- FPC or CPP Certification highly preferred
- Experience processing payroll in a medium sized company (1000 or more employees)
- Knowledge of, or the ability to quickly grasp, new technology systems (Jira, wiki, Excel, Visio, HR systems)
- Exceptional organizational, attention to detail, and time management skills
- Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
- Ability to be self-directed and motivated
- Strong problem solving, collaboration, and customer service skills
- Ability to grasp issues quickly and work on the right things at the right time
- Ability to develop professional relationships with employees and management.
Benefits
- Generous compensation package
- Support for employees’ entire well-being
- Healthy work-life balance
- Opportunity for professional advancement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingfull cycle payrolltime keeping systemgarnishments processingjournal entries401(k) auditemployee information managementreport creationcompliance documentationmulti-state payroll
Soft skills
organizational skillsattention to detailtime managementproblem solvingcollaborationcustomer serviceself-directedmotivatedcommunicationmentoring
Certifications
FPCCPP
