NAI NorCal

Executive Assistant - Real Estate

NAI NorCal

full-time

Posted on:

Origin:  • 🇺🇸 United States • California

Visit company website
✨ AI Apply
Manual Apply

Job Level

Mid-LevelSenior

Tech Stack

Cloud

About the role

  • NAI Northern California is a commercial real estate brokerage with offices located in San Francisco, Oakland, and San Jose.
  • We are seeking an Executive Assistant of Real Estate to join our Brokerage team and provide leadership, support, and operational expertise to drive business initiatives forward.
  • The ideal candidate will have experience in the commercial real estate industry or prior experience as an Office Manager or Executive Assistant.
  • This position will be responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment with direction from the Chief Operations Officer to lead company policies, procedures, and best practices.
  • May take on responsibility for specific portions of larger, more complex projects. Attention to detail and higher level service is crucial. This role will have a thorough understanding of all NAI Northern California processes, protocols and software to ensure the teams are well-trained and compliant while sharing best practices from across the region.
  • The Executive Assistant of Real Estate acts as a liaison between multiple departments and disciplines. The Executive Assistant of Real Estate can think strategically about the changing needs of the business, identifying opportunities for process improvement.
  • The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.

Requirements

  • Must be located physically in the Bay Area, California
  • Real estate industry support or an understanding of the Real Estate business is a plus
  • Bachelor’s or Associate’s Degree preferred, but not required
  • Minimum three years of business experience
  • Salesforce experience a plus
  • Real estate industry support is a plus
  • Commitment to high professional ethical standards
  • Polished and professional, must work with integrity and confidentiality
  • Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action
  • Strong organizational, interpersonal and communication skills
  • Demonstrated capacity to multi-task in a fast-paced, professional environment
  • Must be an extension of the principal and handle situations proactively and intuitively
  • Must be flexible and highly motivated with a willingness to take initiative
  • Ensure that strong attention to detail is maintained at every level
  • Interpersonal savvy – relates well to all kinds of people, up, down, sideways, inside and outside the organization and uses tact and diplomacy
  • Excellent letter/email writing ability including strong proofreading and editing capabilities
  • Optimistic and outgoing personality, excellent follow through, must be a taskmaster
  • Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time with diverse teammates
  • Demonstrate advanced proficiency in Google Workspace Apps, as well as have the ability to command company specific software and databases
  • Learning on the fly – learn quickly when facing new problems, open to change, quickly grasps the essence/underlying structure of anything, enjoys the challenge of unfamiliar tasks